Administrative Coordinator

Government of Alberta•Edmonton, AB

7d•CA$57,215 - CA$72,395•Onsite

About The Position

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.The Ministry of Justice helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. The Alberta Crown Prosecution Service (ACPS) prosecutes persons charged with Criminal Code, Youth Criminal Justice Act, and provincial statute offences. The ACPS promotes safe communities by vigorously prosecuting cases involving serious and violent crime and working with individuals and organizations in the community to identify and implement improved and alternative approaches to the administration of criminal justice. In addition, the ACPS develops criminal law policy for the province and supports criminal law consultation with other levels of government. Have you been described as a person who loves creating order from complexity, enjoys working with data, and can spot an issue in a spreadsheet before anyone else? This is the position for you!! Edmonton’s Crown Prosecution Office is seeking a highly organized Administrative Coordinator to support the day-to-day operations of a large, fast-paced office. This role is ideal for someone who thrives on tracking details, managing multiple priorities, maintaining accurate records, and ensuring employees have the resources they need to succeed.

Requirements

High school diploma
Three years of related administrative experience within Human Resources, financial, and/or legal related offices
Proficiency in Microsoft Office Suite with an emphasis on Excel and Outlook
Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience, 1 year of experience for 1 year of education

Nice To Haves

Experience working in a legal environment
Experience in the use of 1GX (SuccessFactors) or similar internal centralized systems to manage and access key resources, streamline workflows, and collaborate across teams

Responsibilities

Tracking and maintaining employee leave, vacation, staffing information, timesheets, and other operational records to ensure accuracy and continuity of office operations.
Monitoring and reconciling expenditures, invoices, expense claims, telecommunications costs, and budget information using advanced Excel spreadsheets and financial systems.
Coordinating office supplies, vendor services, court garment orders, equipment maintenance, IT support requests, and building access requirements.
Communicating and collaborating with employees, payroll, finance, human resources, and external service providers to support efficient administrative processes and resolve issues.