Administrative Coordinator

WesleyLife • Johnston, IA

5d

About The Position

The Administrative Coordinator serves as the primary front desk concierge, provides administrative support to leaders and individuals across the organization, and handles daily office-related tasks, assignments, projects, and reports.

The role supports front desk operations and hospitality, office resources and facilities, and administrative needs across leaders, departments, committees, and organizational initiatives. It also supports leadership projects and strategic initiatives by gathering information, coordinating stakeholders, tracking timelines and action items, maintaining confidentiality, and ensuring work is completed accurately and on time. Fleet vehicle management duties may be assigned, along with other special projects and related duties.

Requirements

• High school diploma or equivalent.
• At least 3 years of related experience.
• Ability to handle multiple priorities in a fast-paced environment with fluctuating priorities and deadlines.
• Ability to support multiple leaders and individuals across the company.
• Self-motivation and initiative, with the ability to work independently with limited direction.

Nice To Haves

• Bachelor’s degree.

Responsibilities

• Serve as the front desk concierge by welcoming and assisting guests, answering and directing phone calls, handling deliveries and mail, responding to inquiries, and connecting visitors with appropriate individuals or departments.
• Order, maintain, and manage office supplies, equipment, and operational resources for the Network Support Center team.
• Coordinate facility and building-related needs as required to support daily operations.
• Provide administrative support to assigned leaders, departments, committees, and organizational initiatives, including calendar management, meeting and event coordination, communications, correspondence, document preparation, presentations, expense reporting, and other operational activities.
• Prioritize competing demands and use sound judgment to support efficient office operations and timely completion of responsibilities.
• Support leadership projects, reports, presentations, and strategic initiatives by gathering information, maintaining confidentiality, coordinating stakeholders, tracking timelines and action items, and ensuring accurate, professional, timely completion.
• Perform fleet vehicle management duties as assigned.
• Complete special projects, assignments, and other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED