Administrative Coordinator
About The Position
The Administrative Coordinator – HSEQ provides administrative and operational support for menu management, recipe administration, food safety, allergen awareness, and quality. The role maintains accurate menu and recipe information in the designated menu management system and communicates approved changes to relevant teams in a timely manner. Working with culinary, operations, HSEQ, and account leadership teams, the coordinator supports menu and recipe development, documentation, reporting, and communication. The position requires strong organization and attention to detail, basic culinary and allergen knowledge, and the ability to manage multiple priorities in a fast-paced food service environment. Work hours are approximately Monday through Friday, 8:30 a.m. to 5:00 p.m. The stated hourly pay range is $25.00–$28.00.
Requirements
- High school diploma or equivalent education.
- Basic knowledge of culinary terminology, ingredients, recipes, and food preparation.
- Basic understanding of food allergens and food safety considerations.
- Strong organizational skills and exceptional attention to detail and accuracy.
- Ability to manage multiple tasks, shifting priorities, and deadlines effectively.
- Comfort using computer systems, spreadsheets, databases, and menu management software.
- Strong written and verbal communication skills.
- Professional, dependable, and service-oriented approach.
- Ability to ask questions, identify discrepancies, and follow through to resolution.
- Previous administrative, hospitality, culinary, food service, or service-based experience is preferred.
Nice To Haves
- Previous administrative, hospitality, culinary, food service, or service-based experience.
Responsibilities
- Maintain accurate and current menu and recipe information in the designated menu management system.
- Enter, update, and review menu items, recipes, ingredients, and related information.
- Support administrative coordination of new recipes, menu items, revisions, substitutions, and seasonal changes.
- Ensure menu and recipe information is complete, accurate, and properly documented.
- Coordinate with culinary teams to obtain missing information and clarify discrepancies.
- Support review and documentation of allergen and ingredient information, escalating questions to the appropriate culinary or HSEQ resource.
- Communicate approved menu and recipe changes to operational and support teams.
- Maintain records, trackers, and documentation related to menu and recipe changes.
- Assist with menu and recipe audits to identify outdated, incomplete, or inconsistent information.
- Prepare reports and summaries on menu updates, recipe development, and outstanding items as requested.
- Assist with HSEQ, quality, and compliance documentation and data requests.
- Support continuous improvement in menu management, data accuracy, and communication.
- Perform general administrative duties and special projects supporting culinary, HSEQ, and account operations.
- Follow HSEQ policies and procedures, participate in HSEQ training, and report potential hazards or compliance concerns.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
