Administrative Coordinator

Green Thumb•Rock Island, IL

6d•$20 - $26

About The Position

The Administrative Coordinator prioritizes and completes a broad range of short- and long-term tasks, directly supporting market management and operational leadership while providing support to the wider team. The role suits someone who is friendly, positive, organized, thorough, reliable, and timely, and who can work independently as well as collaboratively. The coordinator should follow directions accurately and bring an energetic, get-it-done attitude. The position helps ensure smooth facility operations through administrative coordination, visitor and communications support, recordkeeping, scheduling, supply and common-area upkeep, and assistance with projects, reports, and expenses. Candidates must meet industry and company compliance requirements, pass required background checks, hold a valid driver's license, be at least 21, and be approved by the D.O.A. to receive an Agent badge. The pay range is $20–$26 USD, based on experience, qualifications, and/or location. Positions may be eligible for a discretionary annual incentive program based on organizational and individual performance.

Requirements

Two years of experience in an administrative role.
Excellent professional verbal and written communication skills.
Ability to multitask and stay organized in a fast-paced environment.
Ability to work in a team environment and support colleagues.
Ability to comply with GTI rules, regulations, policies, and procedures.
Ability to self-motivate and innovate.
Ability to use initiative and independent judgment appropriately while respecting the chain of command.
Ability to establish and maintain effective working relationships with all employees.
Basic math and collaboration skills, problem-solving and analysis, decision-making, communication and teamwork proficiency, and discretion.
Organizational, presentation, and leadership skills.
Understanding of and adherence to applicable state and industry regulations, safety regulations, local municipal codes, and organizational rules, directives, and standard operating procedures.
Ability to use standard office and computer equipment, software, performance management tools, spreadsheet applications, and email.
Must pass all required background checks.
Must remain compliant with legal and company regulations for working in the industry.
Must possess a valid driver's license.
Must be at least 21 years of age.
Must be approved by the D.O.A. to receive an Agent badge.

Nice To Haves

Hospitality experience is a plus.

Responsibilities

Assist management with ongoing projects, balancing short- and long-term deadlines.
Answer phone calls and take detailed messages.
Welcome guests, sign them in and out, and escort them to conference rooms.
Write and distribute emails, correspondence memos, letters, faxes, and forms.
Help ensure the efficient and smooth day-to-day operation of the facility.
Maintain logs and files, including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, and security equipment records.
Sign for, schedule, and accept deliveries, and check order accuracy.
Create detailed and accurate calendar appointments for management and internal meetings on shared calendars.
Perform daily, weekly, and monthly security checklists.
Maintain supply inventory and regularly stock paper goods, printing areas, groceries, restrooms, and dry storage.
Keep common areas, including reception, meeting rooms, and the kitchen, clean and tidy.
Set up group lunches and perform light trash removal.
Complete light data entry and proofread or polish internal and external documents.
Create PowerPoint presentations and/or reports for distribution.
Support visitors and serve as a point of contact for internal and external clients.
Submit and reconcile expenses, including blue bird reports and petty cash.
Perform other tasks as assigned.