Administrative Coordinator

Blueprint Technologies•San Francisco, CA

20d•$20 - $25•Onsite

About The Position

The Administrative Coordinator provides administrative and operational support to a manager and a larger onsite team in a fast-paced, collaborative environment. The role manages calendars and schedules, coordinates travel, meetings, and events, and supports day-to-day business operations. Additional work includes assisting with hardware and procurement ordering, space and facilities coordination, new-hire onboarding, and administrative and ad-hoc requests. The position requires flexibility to support multiple teams and work across two nearby office locations as business needs evolve. The role is onsite across Mountain View one day per week and Santa Clara four days per week, and is available as a long-term contract assignment with potential extensions.

Requirements

Bachelor's degree from an accredited institution.
Prior professional administrative support experience.
Proficiency with Microsoft Office productivity tools, including Outlook, PowerPoint, and Excel.
Experience with procurement, ordering, or purchasing-related activities.
Ability to manage schedules and coordinate day-to-day administrative activities.
Ability to support multiple teams and adapt to changing business priorities.
Ability and willingness to work fully onsite across both designated office locations.
Availability to support a long-term contract assignment, including potential extensions.

Nice To Haves

Previous experience supporting a corporate or enterprise environment.
Business administration or related academic or professional background.
Strong technical aptitude and comfort learning workplace technologies.
Experience working in a fast-paced, collaborative environment.
Demonstrated ability to manage competing priorities and multiple requests.
Familiarity with Outlook and other administrative support platforms.
Experience supporting procurement, hardware ordering, or office operations.
Flexibility to support different teams and business functions.
Comfort traveling between two nearby office locations while maintaining a consistent onsite presence.
Proactive, self-directed approach with a willingness to learn and take initiative.

Responsibilities

Provide administrative support to an individual manager and broader team.
Manage calendars, schedules, meetings, and appointments.
Coordinate domestic and business travel arrangements.
Plan and support meetings, team events, and onsite activities.
Assist with new-hire onboarding and related administrative activities.
Process and coordinate hardware, supplies, and procurement orders.
Support department financial and administrative operations.
Coordinate space, facilities, and office-related needs.
Respond to day-to-day administrative and ad-hoc requests.
Manage multiple priorities while supporting varying business needs across teams.
Work onsite across two nearby office locations as required.
Complete special projects and other administrative assignments as needed.