ADMINISTRATIVE COORDINATOR

State of Arkansas•Little Rock, AR

5d•$43,088 - $63,770•Onsite

About The Position

The Administrative Coordinator serves on the administrative team within the Division of Public Health Practice – Protective Health Codes at the Arkansas Department of Health. The role provides higher-level coordination and management of office functions, supports leadership, and helps ensure efficient day-to-day operations. It includes proactive problem-solving, project management, team collaboration, policy implementation support, workflow management, cross-departmental coordination, and improving communication and operational efficiency. The position oversees office operations and resources, coordinates complex scheduling and travel for senior staff, maintains physical and digital records, supports administrative process improvements, and manages internal communications. A high school diploma or equivalent and one year of administrative experience are required. Additional education or experience may be substituted for some requirements upon approval of the Qualifications Review Committee, except for certification or licensure requirements. The position is classified as safety sensitive.

Requirements

High school diploma or equivalent.
One year of experience in administrative roles.
Ability to manage multiple priorities, tasks, and deadlines simultaneously.
High attention to detail and accuracy in administrative work, including document management, budget tracking, and scheduling.
Strong verbal and written communication skills and ability to interact effectively with internal and external stakeholders.
Ability to prepare clear, concise reports and correspondence for different audiences.
Strong problem-solving skills to address administrative issues, resolve conflicts, and improve workflows.
Strong skills in Microsoft Word, Excel, PowerPoint, and Outlook.
Must be proficient in Microsoft programs, Business Objects, Common Customer, and Plan Review computer software programs.
Must satisfy the requirements of a safety-sensitive position.

Nice To Haves

Experience working with a regulatory trades professional licensing program.
Familiarity with project management software or database systems.

Responsibilities

Oversee daily office operations and efficiently manage office systems, procedures, and resources.
Monitor office supplies, place orders, and manage inventory.
Ensure office equipment functions properly and arrange repairs or maintenance as needed.
Coordinate complex scheduling for senior staff, including meetings, conferences, and travel plans.
Prioritize appointments and ensure participants are informed and prepared for meetings or events.
Maintain accurate, current physical and digital records, ensuring accessibility and compliance with relevant policies.
Organize and manage confidential and non-confidential filing systems in accordance with state laws and regulations.
Evaluate administrative processes and recommend improvements to streamline operations and increase efficiency.
Collaborate with team members and leadership to design and implement changes that improve organizational performance.
Manage internal communications and distribute memos, notices, and announcements efficiently and accurately.