Administrative Coordinator

CUAnswers • Enterprise, NV

17d

About The Position

The Administrative Coordinator provides a wide variety of support for CUAnswers’ Las Vegas Innovation Center. The role includes front desk administration, visitor reception and security procedures, general office support, hospitality and meeting coordination, supply management, and assistance with the Client Services & Education team’s client requests. The coordinator also supports hosted events, office maintenance, and organizational needs as assigned.

Requirements

• High school diploma, GED, or equivalent work experience.
• Equivalent work experience of 1–2 years in an office role focused on administration or customer service.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Prior experience answering a multi-line phone system.
• Excellent organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to take initiative and work independently.
• Ability to maintain and present a positive attitude.
• Excellent verbal and written communication skills.
• Ability to work with external clients and internal staff.
• Excellent attention to detail and accuracy.
• Ability to use discretion with sensitive or confidential data.
• Ability to work effectively with other CUAnswers teams.
• Ability to operate a telephone, photocopier, fax machine, and PC workstation.
• Regular and predictable attendance.
• Ability to embrace and adhere to the company mission and the seven cooperative principles of a cooperative.

Nice To Haves

• One to three years of administrative experience.

Responsibilities

• Handle front desk duties, including answering and directing incoming calls, greeting visitors, and documenting and following reception procedures.
• Carry out visitor security procedures, including maintaining physical guest sign-in and sign-out, and providing appropriate badges and escorts.
• Provide office support to management and team members, including data entry, copying, filing, faxing, and mail distribution.
• Support hosted events by maintaining snack and beverage inventory, coordinating catering, working with catering vendors on event days, assisting with cleanup, coordinating attire and building setup, and arranging visitor transportation to and from the office, hotels, and airport.
• Back up office maintenance and supply management, including inventory analysis, ordering supplies, and maintaining supply deliveries.
• Assist the Client Services & Education management team with incoming client requests concerning software and products, including entering client interactions into the ticketing system.
• Perform additional duties as assigned to support organizational goals and evolving business needs.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED