Administrative Coordinator

Sprouts Farmers Market • Downey, CA

5d • Onsite

About The Position

At Sprouts Farmers Market, the Administrative Coordinator is responsible for in-store accounting procedures, cash and funds, timekeeping, and payroll transmissions. The role maintains current store files and an efficient stock of office supplies, and partners with Human Resources and Store Management on hiring, onboarding, team building, and conflict resolution.

Administrative Coordinators may also support the Front End as Cashiers to cover breaks and busy periods after completing daily tasks. Those trained as Head Cashiers may hold red-cards and perform Head Cashier duties. The role includes customer service and product assistance, as well as maintaining a clean, sanitized, and organized office and work area and following safety, health, and compliance requirements.

Requirements

• Must be at least 18 years of age.
• Must have a high school diploma or equivalent.
• Regular, dependable attendance is an essential function of the position.
• Shift schedules include 8–10 hours with scheduled breaks.
• Proficiency in Outlook, Excel, and Word.
• Knowledge of bookkeeping/accounting and human resources software.
• Ability to lift 30 pounds and push or pull less than 5 pounds; heavier lifting may occasionally be necessary.
• Ability to sit for extended periods and perform repetitive hand, wrist, finger, and eye movements.
• Wear PPE consistent with the task assignment, including non-slip, closed-toe shoes, long pants, hair/beard covers, a face covering or mask, and gloves (latex and/or cut-resistant).

Nice To Haves

• 1–2 years of experience in retail store accounting, administrative, and human resources procedures.
• Availability to work a flexible schedule, including some nights, weekends, and holidays.

Responsibilities

• Demonstrate a positive attitude, organizational skills, accuracy, attention to detail, time management, and willingness to learn new products.
• Take direction and communicate and collaborate effectively with others.
• Collect, verify, and distribute tills and change drawers.
• Total checks, cash, and credit cards from the previous day and create reports.
• Oversee safe balancing and create refund reports.
• Prepare bank deposits and record data for cash, checks, food stamps, WIC instruments, and charge vendor coupons.
• Help maintain front-end security to control cash, shrink, and dishonesty.
• Facilitate hiring, onboarding, and training of new employees.
• Process internal transfers and job or pay changes.
• Support a positive and engaging work environment while adhering to safety, health, and compliance regulations.
• Help plan and execute team-building and recognition events.
• Pull and distribute sales reports for each department.
• Stay up to date on company procedures, policies, and benefits to keep store employees informed.
• Keep store files organized and current.
• Order office supplies to maintain an efficient stock level.
• Ensure timekeeping and payroll functions are completed correctly and on time.
• Maintain a clean, sanitized, and organized office and work areas.
• Demonstrate product knowledge and provide prompt, friendly service to help customers make selections.
• Remain informed about sales and advertising items to assist customers.
• Perform other related duties as assigned.
• Support the Front End as a Cashier to cover breaks and busy periods after completing daily Administrative Coordinator tasks.
• If trained as a Head Cashier, hold red-cards and perform Head Cashier duties.

Benefits

• Sick time plan for the employee or immediate family members’ health needs
• Vacation accrual plan
• Career growth opportunities
• 15% discount for the employee and one other household family member on purchases at Sprouts
• Flexible schedules
• Employee Assistance Program (EAP)
• 401(k) retirement savings plan with company match
• Company-paid life insurance
• Contests and appreciation events
• Performance-based bonus, subject to eligibility
• Medical, dental, and vision coverage, subject to eligibility
• Health Savings Account with company match, subject to eligibility
• Pre-tax Flexible Spending Accounts for healthcare and dependent care, subject to eligibility
• Company-paid short-term disability coverage, subject to eligibility
• Paid parental leave for mothers and fathers, subject to eligibility
• Paid holidays, subject to eligibility
• DailyPay access for eligible employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED