Administrative Coordinator

Abundant Professional Services•Leon, VA

24d•$20 - $24•Onsite

About The Position

Beyond Disabilities is seeking a dependable, organized, and professional Administrative Coordinator to support the company’s daily administrative operations and programs. This urgent-fill position has an immediate start date for the right candidate. The role helps maintain office operations, day program readiness, documentation systems, client records, vendor coordination, staff communication, and daily program support functions. The Administrative Coordinator provides administrative and program support to the Program Director, CEO, DD Specialist, Direct Support Professionals, clients, families, vendors, and visitors. The position coordinates daily office operations, client and DSP documentation, attendance tracking, intake paperwork, communications, supplies, vendor services, and general program readiness. It requires strong organizational skills, confidentiality, patience, professionalism, and the ability to manage multiple responsibilities in a busy day program environment serving individuals with disabilities. This is an onsite position, Monday through Friday, 8:00 AM to 5:00 PM. The salary range is $19.70–$23.56. The selected candidate must comply with company policies and procedures, maintain confidentiality and a valid driver’s license with a satisfactory driving record, and successfully complete criminal history and Central Registry background investigations.

Requirements

High school diploma or equivalent.
Strong organizational skills and attention to detail.
Ability to manage multiple tasks and shift priorities during the day.
Professional verbal and written communication skills.
Ability to interact respectfully with individuals with disabilities, families, staff, vendors, and visitors.
Proficiency with Microsoft Office, including Word, Excel, and Outlook, and general office technology.
Ability to use standard office equipment, including phones, printers, copiers, scanners, and filing systems.
Ability to maintain confidentiality and appropriately handle sensitive client, employee, and company information.
Ability to work independently and as part of a team.
Ability to follow instructions, take initiative, and promptly communicate concerns to leadership.
Valid driver’s license and current DMV-issued driving record.
First Aid CPR certification required.
Maintain a valid driver’s license and satisfactory driving record as a condition of employment.
Successfully complete criminal history and Central Registry background investigations.
Become familiar with and comply with Beyond Disabilities’ policies and procedures.
Maintain strict confidentiality at all times.

Nice To Haves

Prior administrative, office support, healthcare, human services, disability services, or day program experience.
Experience working in human services, healthcare, Medicaid waiver, disability services, behavioral health, assisted living, or a day program environment.
Experience maintaining client records, support logs, timesheets, intake packets, or audit documentation.
Experience coordinating vendors, supplies, schedules, or office systems.
Prior experience supporting program leadership or administrative operations in a regulated service environment.

Responsibilities

Serve as the first point of contact for clients, families, staff, vendors, and visitors, providing professional and respectful communication.
Answer and route phone calls, monitor voicemail and email, and assist with timely follow-up.
Prepare, organize, and maintain client records, timesheets, support logs, intake documents, quarterly update materials, and other program documentation.
Track client and DSP attendance, documentation needs, missing forms, and administrative follow-up items.
Provide administrative support to the Program Director, CEO, DD Specialist, and program leadership.
Assist with client intake paperwork, audit preparation, file maintenance, and documentation reviews.
Coordinate office supplies, mail, vendor services, deliveries, and basic facility readiness for the day program.
Support scheduling, program activities, outings, special events, and approved petty cash documentation as assigned.
Assist with client and DSP coordination during daily program operations, including arrival, departure, and scheduled activities.
Maintain confidentiality and handle client, employee, and company information in accordance with company procedures and applicable laws.
Perform other duties reasonably related to the position, program operations, administrative support, and company needs.