Administrative Coordinator

Fox Television Stations•Bethesda, MD

9d•$26 - $34•Onsite

About The Position

FOX 5 DC is seeking an organized, energetic, and service-minded Administrative Coordinator to help keep a fast-moving, multiplatform media operation connected and running smoothly. Reporting to the Office Manager, this role supports department heads and station teams across linear television, digital, streaming, and social media. As a central coordination point for employees, viewers, visitors, community and business partners, vendors, and guests, you’ll bring a dependable, proactive, and approachable style; work effectively with varied personalities; and manage shifting priorities with sound judgment, discretion, and a positive, solutions-oriented approach.

Requirements

High school diploma or equivalent required.
Two or more years of progressively responsible administrative support, office coordination, or comparable professional experience.
Excellent customer service, written and verbal communication, organizational, interpersonal, and relationship-building skills, with a positive, approachable, and professional demeanor.
Demonstrated ability to manage multiple priorities and deadlines, work independently with limited supervision, anticipate needs, exercise sound judgment, follow through on details, maintain strict confidentiality, and compile, organize, and communicate tracking information accurately and clearly.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, and the ability to learn and regularly use station and Company systems such as Workday, WideOrbit, Coupa, Graphite Connect, collaboration tools, virtual meeting technology, and other evolving business platforms.
Comfortable learning digital, social, and streaming-related tools and adapting to evolving technology and workflows across linear broadcast, digital, streaming, and social media.

Nice To Haves

Associate or bachelor’s degree in business, communications, administration, or a related field preferred.

Responsibilities

Provide day-to-day administrative support to the Office Manager, department heads, and station teams, including office operations, schedules, travel, expenses, supplies, mail, deliveries, and special projects.
Manage calendars, conference calls, agendas, meeting materials, rooms, technology, and follow-up items; anticipate conflicts and communicate changes promptly.
Draft, proofread, format, and distribute station memos, presentations, reports, correspondence, and other communications; maintain the internal Stay Ahead channel so information remains timely, useful, and current.
Coordinate vendor setup, invoicing, purchasing, and related activity in Coupa and Graphite Connect; work with vendors, contractors, building contacts, and internal teams on workplace and equipment needs.
Support employees, viewers, visitors, guests, community and business partners, and vendors by coordinating access, hospitality, station tours, schedules, and on-site logistics.
Prepare tracking and data-driven reports for station leadership, monitor relevant social media trends and platform activity, organize key information, and provide timely, accurate updates.
Partner with multiple departments to coordinate station events, community partnerships, employee activities, and other promotional or community initiatives across linear, digital, streaming, and social platforms.
Maintain organized records and resources, safeguard confidential information, support administrative needs and provide administrative backup as needed, and help strengthen team processes and communication.