Administrative Coordinator

Fox Television Stations•Bethesda, MD

18d•$26 - $34•Onsite

About The Position

FOX Television Stations is seeking an organized, energetic, and service-minded Administrative Coordinator for FOX 5 DC / FOX 5 PLUS. Reporting to the Office Manager, the role supports department heads and station teams across linear television, digital, streaming, and social media. The coordinator serves as a central point of contact for employees, viewers, visitors, community and business partners, vendors, and guests, managing changing priorities with discretion, sound judgment, and a positive, solutions-oriented approach. The position provides day-to-day administrative and operational support, coordinates calendars and meetings, prepares and distributes communications, manages vendor and workplace activity, supports station visitors and events, and prepares tracking and data-driven reports. It also helps coordinate community partnerships and multiplatform initiatives, maintains organized records, protects confidential information, and supports process improvements and administrative coverage. The position is fully onsite. The initial schedule is 11:00 a.m. to 8:00 p.m.; hours and priorities may change to meet station operations, events, special projects, breaking news, and last-minute needs, including early mornings, late evenings, weekends, and holidays. Pay is $26.45–$33.66 per hour, with the final offer dependent on education, skills, experience, and location.

Requirements

High school diploma or equivalent required.
Two or more years of progressively responsible administrative support, office coordination, or comparable professional experience.
Excellent customer service, written and verbal communication, organizational, interpersonal, and relationship-building skills, with a positive, approachable, and professional demeanor.
Ability to manage multiple priorities and deadlines, work independently with limited supervision, anticipate needs, exercise sound judgment, follow through on details, maintain strict confidentiality, and accurately compile, organize, and communicate tracking information.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Ability to learn and regularly use station and company systems such as Workday, WideOrbit, Coupa, Graphite Connect, collaboration tools, virtual meeting technology, and other evolving business platforms.
Comfort learning digital, social, and streaming-related tools and adapting to evolving technology and workflows across linear broadcast, digital, streaming, and social media.

Nice To Haves

Associate or bachelor’s degree in business, communications, administration, or a related field.

Responsibilities

Provide day-to-day administrative support to the Office Manager, department heads, and station teams, including office operations, schedules, travel, expenses, supplies, mail, deliveries, and special projects.
Manage calendars, conference calls, agendas, meeting materials, rooms, technology, and follow-up items; anticipate conflicts and communicate changes promptly.
Draft, proofread, format, and distribute station memos, presentations, reports, correspondence, and other communications.
Maintain the internal Stay Ahead channel so information remains timely, useful, and current.
Coordinate vendor setup, invoicing, purchasing, and related activity in Coupa and Graphite Connect.
Work with vendors, contractors, building contacts, and internal teams on workplace and equipment needs.
Support employees, viewers, visitors, guests, community and business partners, and vendors by coordinating access, hospitality, station tours, schedules, and on-site logistics.
Prepare tracking and data-driven reports for station leadership, monitor relevant social media trends and platform activity, organize key information, and provide timely, accurate updates.
Coordinate station events, community partnerships, employee activities, and other promotional or community initiatives across linear, digital, streaming, and social platforms in partnership with multiple departments.
Maintain organized records and resources, safeguard confidential information, provide administrative backup as needed, and help strengthen team processes and communication.