Administrative Coordinator, Hospital Administration

UT Southwestern Medical Center • Dallas, TX

15h • Onsite

About The Position

Works under minimal direction to provide coordination and supervision of major and very complex activities, programs, functions, or projects for large office, department, or division. Serves as shared administrative support for the Chief Operating Officer (COO) and Assistant/Associate Vice President (AVP), coordinating priorities, communications, and scheduling to ensure alignment and timely execution of key initiatives. Coordinates leader’s daily calendar and schedule; triages phone calls from colleagues, patients, visitors, and vendors. Makes travel arrangements and plans meeting itineraries, etc. for leaders, outside visitors, and official guests. Completes all activities related to travel reports (compilation and submission for departmental leaders; approval and follow-up for all University Hospital personnel and some physicians). Identifies operational problems and provides suggested solutions. Periodically reviews departmental policies, manuals, and organization charts and provides input and suggestions to update and improve policies and procedures related to workflow and effectiveness. Coordinates and supervises major or very complex projects, activities and special functions; supervises clerical and administrative employees working on program, activity, or special function; interprets policies and procedures; ensures timely and efficient operations to accomplish objectives. Supervises/trains clerical and administrative employees. Provides input to their performance appraisals, and makes recommendations regarding personnel actions. Provides professional support on special projects, which may include tasks such as: collection, organization, and analysis of relevant data, preparation of time lines, and writing reports. Develops and delivers special presentations. Coordinates the budget for an activity, program, or project, following appropriate accounting practices and procedures to ensure all work is within budget; prepares and submits reports using spreadsheet and word processing software as required. Performs other duties as assigned.

Requirements

• High School Graduation
• 10 years Progressively responsible administrative experience in business, medical, scientific, or health care environment
• May consider higher education completed in lieu of minimum requirements.

Nice To Haves

• Bachelor's Degree in Business Administration, Healthcare Administration, or directly related field preferred
• 2 years of supervisory experience

Responsibilities

• Coordinates and supervises major or very complex projects, activities and special functions, including establishing, reviewing, and revising policies and procedures; supervises clerical and administrative employees working on program, activity, or special function; interprets policies and procedures; ensures timely and efficient operations to accomplish objectives
• Supervises/trains clerical and administrative employees. Provides input to their performance appraisals, and makes recommendations regarding personnel actions.
• Provides professional support on special projects, which may include tasks such as: collection, organization, and analysis of relevant data, preparation of time lines, and writing reports.
• Develops and delivers special presentations. Coordinates budget for activity, program, or project following appropriate accounting practices and procedures to ensure all work of activity or program is within budget; prepares and submits reports using spreadsheet and word processing software as required.
• Coordinates leader(s)' daily calendar and schedule; triages phone calls from colleagues, patients, visitors, and vendors. Makes travel arrangements; plans meeting itineraries, etc. for leaders, outside visitors, and official guests. Completes all activities related to travel reports (compilation and submission for departmental leaders; approval and follow-up for all University Hospital personnel and some physicians). Identifies operational problems and provides suggested solutions. Reviews departmental policies, manuals, organization charts, etc. periodically and provides input and suggestions to update and improve policies and procedures related to workflow and effectiveness.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees