Administrative Coordinator, Hospital Medicine

UT Southwestern Medical Center • Dallas, TX

12h • Onsite

About The Position

Works under minimal direction to provide coordination and supervision of major and very complex activities, programs, functions, or projects for large office, department, or division. Provides leadership and supervision of administrative operations for a division with >90 FTE/ 80 cFTE. Directs an administrative team in the coordination of complex program operations, initiatives, and special projects. Ensures operational efficiency, timely execution, and alignment with divisional and institutional strategic goals. Manages the day-to-day operations of the division by collaborating with the Division Operations Administrator, Parkland Section Division Chief, Parkland Medical Director, as well as the Parkland Assistant Directors. Assists with the preparation/oversight of the $30M± Parkland Hospital Medicine budget. Position will assist with the oversight of the division’s accounting activities—this includes assisting with the preparation of the bi-annual incentive. Assists the Director of Scheduling with the preparation/execution of a complex scheduling system for Parkland HM faculty as well as Med/Peds-Hospital Medicine faculty, in addition to medical student and resident rotations. Assists with overseeing the division’s CME budget $400K±; assist with budget for division’s official events; and assist with division’s reconciliation and general budget.

Requirements

• High School Diploma
• 10 years of progressively responsible administrative experience in business, medical, scientific, or health care environment.
• May consider higher education completed in lieu of minimum requirements.

Responsibilities

• Coordinates and supervises major or very complex programs, activities and special functions, including establishing, reviewing, and revising policies and procedures.
• Supervises clerical and administrative employees working on program, activity, or special function.
• Interprets policies and procedures.
• Ensures timely and efficient operations to accomplish objectives.
• Provides professional support on special projects, which may include tasks such as: collection, organization, and analysis of relevant data, preparation of time lines, and writing reports.
• Develops and delivers special presentations.
• Coordinates budget for activity, program, or project following appropriate accounting practices and procedures to ensure all work of activity or program is within budget.
• Prepares and submits reports using spreadsheet and word processing software as required.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees