Administrative Coordinator

Peter & Paul Community Services Inc • St. Louis, MO

21d • $45,000 - $55,000

About The Position

The Administrative Coordinator supports the day-to-day operations of PPCS by providing high-level administrative, financial, and organizational assistance across departments. The role helps maintain smooth internal workflows and supports compliance, documentation, grant writing, reporting, and financial tracking to sustain and grow the organization’s mission.

The position is in the Development department and reports to the Senior Director of Development. It also provides special-project support to the Chief Executive Officer and Chief Operating Officer.

Requirements

• At least 2 years of administrative or financial experience, preferably in nonprofit or social services.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite and cloud-based collaboration tools.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced, mission-driven environment.
• Commitment to trauma-informed care and dignity-centered service delivery.

Nice To Haves

• Associate’s or Bachelor’s degree preferred; equivalent experience is considered.
• Familiarity with grant reporting and nonprofit work preferred.

Responsibilities

• Assist in drafting, editing, and submitting grant applications and supporting materials.
• Track grant reporting deadlines and help compile required data and narratives.
• Maintain organized records of grant submissions, awards, and compliance documents.
• Assist in maintaining agency and grant compliance documentation.
• Ensure timely submission of reports and updates to funders and partners.
• Support the Chief Executive Officer and Chief Operating Officer with special projects.
• Manage calendars, schedule meetings, and coordinate logistics for internal and external stakeholders, including staff trainings.
• Prepare correspondence, reports, and meeting materials for Board of Directors meetings; some evening work is included.
• Manage a portfolio of donors and prospects under the direction of development leadership.
• Support donor cultivation and stewardship activities, including tours, visits, and special communications.
• Support annual giving campaigns, events, and other fundraising initiatives.
• Perform other duties as assigned.

Benefits

• Competitive salary commensurate with experience.
• Medical, dental, vision, life insurance, and disability plan options.
• Retirement match.
• Health Care and Dependent Care Reimbursement Accounts.
• Generous paid time off, personal time off, and sick time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed