Administrative Coordinator-MSH-Adolescent Health Center-FT-Days Mon-Fri 9a-5p
About The Position
The Administrative Coordinator is responsible for administrative and office service activities, including purchasing, payroll, records control, and human resources support for the head of a department, care center, or division. The role is expected to oversee 1–2 administrative direct reports and typically reports to a division head, vice president, or higher-level executive. The position is full-time, daytime, Monday through Friday, 9 a.m. to 5 p.m., at the Mount Sinai Adolescent Health Center. The stated annual salary range is $66,482.07–$74,250. Actual salary depends on factors including experience, education, and operational need.
Requirements
- Bachelor’s degree or an equivalent combination of applicable experience and education.
- Five years of related administrative or business experience required.
Nice To Haves
- Some supervisory experience preferred.
Responsibilities
- Answers routine and specific inquiries and directs inquiries to the appropriate department or individual when needed.
- Assists in maintaining and monitoring the budget and grant allocations, and prepares documents to maintain balanced accounts for review and approval.
- Initiates and follows through on human resources and payroll transactions; generates weekly payroll submissions; and coordinates with human resources and payroll to resolve issues.
- Ensures department supplies are adequately stocked by identifying items to reorder, requisitioning merchandise, working with Purchasing to obtain pricing, and tracking and renewing vendor contracts as needed.
- Assists with planning and logistical arrangements for forums, conferences, seminars, meetings, and visiting professorships; coordinates informational packets; and transcribes and distributes minutes.
- Develops, updates, and revises informational flyers, brochures, leaflets, and mailings.
- Researches and compiles information for reports, assembles figures for calculations, and prepares statistical reports.
- Reviews materials submitted for the supervisor to ensure relevant data, authorizations, and information are included.
- May assist the supervisor with grant applications, special projects, and JCAHO and other survey preparations.
- Mentors, trains, and orients new office support staff and monitors their performance.
- Coordinates administrative, secretarial, and general office support coverage.
- Assigns work, sets deadlines, and supervises assigned staff.
- Performs other related duties.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
