Administrative Coordinator-MSH-Adolescent Health Center-FT-Days Mon-Fri 9a-5p

Mount Sinai Health System•New York, NY

1d•$66,482 - $74,250

About The Position

The Administrative Coordinator is responsible for administrative and office service activities for the department, care center, or division, including purchasing, payroll, records control, and human resources. The position oversees 1–2 administrative direct reports and typically reports to a division head, vice president, or higher-level executive. The role is with the Mount Sinai Adolescent Health Center and is scheduled for weekdays, Monday through Friday, from 9 a.m. to 5 p.m.

Requirements

Bachelor’s degree or an equivalent combination of applicable experience and education.
Five years of related administrative or business experience.

Nice To Haves

Some supervisory experience.

Responsibilities

Answer routine and specific inquiries and direct other inquiries to the appropriate department or individual.
Assist with maintaining and monitoring budgets and grant allocations, and prepare documents to maintain balanced accounts for review and approval.
Initiate and follow through on human resources and payroll transactions, submit weekly payroll, and coordinate with HR and payroll to resolve issues.
Monitor and replenish departmental supplies, take inventory, requisition merchandise, work with Purchasing to obtain pricing, and track and renew vendor contracts.
Plan and coordinate logistics for forums, conferences, seminars, meetings, and visiting professorships; help prepare participant information packets; transcribe and distribute minutes.
Develop, update, and revise informational flyers, brochures, leaflets, and mailings.
Research and compile information for reports, organize figures for calculations, and prepare statistical reports.
Review materials submitted for the supervisor to ensure relevant data, authorizations, and other pertinent information are included.
Assist with grant applications, special projects, and JCAHO and other survey preparations as needed.
Mentor, train, and orient new office support staff and monitor their performance.
Coordinate administrative, secretarial, and general office support coverage.
Assign work, set deadlines, and supervise assigned staff.
Perform other related duties.