Administrative Coordinator-MSH-Adolescent Health Center-FT-Days Mon-Fri 9a-5p
About The Position
The Administrative Coordinator is responsible for administrative and office service activities for the head of a department, care center, or division, including purchasing, payroll, records control, and human resources. The role is expected to oversee 1–2 administrative direct reports and typically reports to a division head, vice president, or higher-level executive. The coordinator supports the Adolescent Health Center by managing administrative processes, assisting with budgets and grants, coordinating payroll and human resources transactions, maintaining supplies and vendor contracts, organizing meetings and events, preparing informational materials and reports, and supervising assigned office support staff. The position is full-time and scheduled Monday through Friday, 9 a.m. to 5 p.m.
Requirements
- Bachelor’s degree or an equivalent combination of applicable experience and education.
- Five years of related administrative or business experience.
Nice To Haves
- Some supervisory experience preferred.
Responsibilities
- Answers routine and specific inquiries and directs other inquiries to the appropriate department or individual.
- Assists in maintaining and monitoring budgets and grant allocations, and prepares documents to maintain balanced accounts for review and approval.
- Initiates and follows through on human resources and payroll transactions, generates weekly payroll submissions, and liaises with human resources and payroll to resolve issues.
- Ensures department supplies are adequately stocked by taking inventory, identifying items to replenish, requisitioning merchandise, collaborating with Purchasing on pricing, and tracking and renewing vendor contracts.
- Assists with planning and logistics for forums, conferences, seminars, meetings, and visiting professorships; helps develop participant information packets; and transcribes and distributes minutes.
- Develops, updates, and revises informational flyers, brochures, leaflets, and mailings.
- Researches, locates, and compiles information for reports; assembles and categorizes figures for calculations; and prepares statistical reports.
- Checks materials submitted for the supervisor's attention to ensure required data, authorizations, and information are included.
- May assist the supervisor with grant applications, special projects, and JCAHO and other survey preparations.
- Mentors, trains, and/or conducts orientation for new office support staff and monitors performance.
- Coordinates administrative, secretarial, and/or general office support coverage.
- Assigns work, sets deadlines, and supervises assigned staff.
- Performs other related duties.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
