Administrative Coordinator

Maas Energy Works • Redding, CA

16d • Onsite

About The Position

The Administrative Coordinator is a member of the PUMA Works team and assists the Technical Leads and Director with administrative and project management tasks. Typical work includes billing, subscriptions, procurement, inventory management, travel booking, and other administrative support. The role involves extensive communication with other departments and external vendors. The successful candidate will be detail-oriented, highly organized, able to research and learn about relevant technology products, and effective in written and verbal communication. The company is growing quickly and notes potential opportunities for career advancement.

The position is based at the corporate headquarters in Redding, California. It is a full-time, Monday-through-Friday role scheduled from 8:30 a.m. to 5:00 p.m., for 40 hours per week. Compensation is hourly, with a starting range of $18.00–$25.00 per hour, commensurate with skills and experience.

Requirements

• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite, including Excel, and Adobe Acrobat.
• Strong attention to detail and organizational skills.
• Self-motivation, initiative, and ability to learn quickly.
• Critical-thinking and problem-solving ability.
• Proficiency in English.

Nice To Haves

• Two or more years of administrative, procurement, or office coordination experience.
• Experience with ClickUp or similar task management software.
• Background in networking, automation, or project management.

Responsibilities

• Invoice contracts during project lifecycles.
• Draft purchase orders and invoices, accounting for tax requirements and exemptions.
• Manage procurement, vendor subscriptions, and department inventory.
• Coordinate and book team travel.
• Coordinate with the team and third-party contractors or consultants.
• Update databases and project files with relevant documents.
• Create standard operating procedures and processes for administrative tasks.
• Automate administrative tasks using AI assistance.
• Proactively complete assigned tasks and estimate the effort required.
• Adapt to shifting priorities, demands, and timelines using an analytical and problem-solving approach.

Benefits

• Three weeks of paid vacation.
• Paid sick time.
• Eight and a half paid holidays per year.
• Two paid flexible holidays per year.
• ICHRA health insurance reimbursement.
• Employer-paid dental and vision insurance.
• Employer-paid life insurance.
• Medical clinic membership or cash equivalent for employees and dependents.
• Additional paid vacation accruing over the first 3–24 months.
• 401(k) with company matching, accruing over the first 3–24 months.
• Quarterly profit share, accruing over the first 3–24 months.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED