Administrative Coordinator in Information Technology

UTHealth Houston•Houston, TX

5d•Hybrid

About The Position

UTHealth Houston is looking for an Administrative Coordinator to support the Clinical Information Technology department. This role provides general business and financial operations support, making moderately complex business process decisions that require a comprehensive knowledge of regulations, policies, procedures, and business practices. The focus will be on departmental needs related to travel, purchasing, and contracts. The position requires learning programs like COUPA for purchasing and reimbursement, and familiarity with tasks such as inventory management and travel reimbursement. Strong customer service skills are essential for interacting with IT leadership. Responsibilities include creating and overseeing software and hardware orders, monitoring financials to ensure adherence to budget and UTHealth Houston policies.

Requirements

Bachelor's Degree in a business-related field required.
May substitute required education with four (4) equivalent years of experience beyond the minimum experience requirement.
At least one (1) year of related work experience required.
Prior experience in finance, accounting, business administration, or business management required.
Familiarity with tasks such as inventory management and travel reimbursement.
Customer service skills.
Ability to maintain the security or integrity of critical infrastructure.

Nice To Haves

Familiarity with programs such as COUPA.

Responsibilities

Coordinates the day-to-day business and financial processes.
May trend past performance and forecast future financials.
Coordinates and monitors travel, purchasing, payroll, timekeeping, contracts, and grants.
Regularly handles confidential information and sensitive issues.
Coordinates and schedules Human Resources activities, including recruiting and selection for classified staff.
Monitors open encumbrances.
Monitors expenditures and provides reports on the budget status.
Provides a comparison between actual and budget.
Responsible for the acquisition of documents needed to monitor adherence to grant or program requirements.
Maintain departmental equipment and space inventories.
May train entry-level support staff.
May lead support staff.
May serve as an administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities, and operations.
Assigned routine budget and financial responsibilities by supervisor.
Maintains and reconciles financial records/reports.
Advises on financial and business practices, policy, and procedures as assigned by supervisor.
Is responsible for making routine business and financial decisions and judgment calls.
Performs other duties as assigned.