Administrative Coordinator

Institute of Nuclear Power Operations (INPO)

1d • Onsite

About The Position

Works independently to provide administrative support to a team or teams in a work environment of multiple and conflicting priorities; anticipates and resolves problems and updates supervisor on status of projects. Provides professional, confidential, mid-level administrative support by assisting in leading and coordinating administrative work, projects and cross-functional collaboration across the institute. Workflow complies with deadlines and priorities.

Requirements

• Strong knowledge and proficiency in Adobe & Microsoft Office.
• Strong knowledge of scheduling and managing virtual meetings using Zoom, Teams, WebEx, and other virtual meeting platforms.
• Strong verbal and written communication skills to interact professionally with colleagues and external contacts.
• Strong organizational, time-management, problem-solving, and decision-making skills.
• Ability to maintain strong attention to detail (minimal errors) and produce high quality work products.
• Ability to effectively learn, use, and manage technology.
• Ability to work independently as well as in teams/groups.
• Ability to work and maintain confidentiality of highly sensitive, private information.
• High School Diploma or GED.
• At least one year of work experience or administrative support experience.
• Must be able to work prolonged periods of sitting at a desk and working on a computer.
• Must be able to work under minimal supervision.
• Must be able to sit, stand, walk, stoop, kneel, crouch, climb, and crawl.
• Must be able to lift 25 pounds.
• Must have a US state or territory issued Real ID compliant driver’s license or identification card.

Nice To Haves

• Bachelor’s degree from an accredited institution.
• IAAP Certified Administrative Professional (CAP certification).
• Professional Administrative Certification of Excellence (PACE certification).
• At least two years of administrative support experience.
• Advanced skills in Microsoft Office products.

Responsibilities

• Communicates, composes, prepares, proofreads, and edits communications and existing documents for both internal and external stakeholders.
• Schedules, plans, maintains, and coordinates cross-functional action tracking logs, calendars for leadership team and department, workshops, working meetings, webcasts, and makes travel arrangements as needed.
• Maintains accurate records.
• Maintains and coordinates department websites, relevant systems, files, and department specific documents.
• Provides administrative support.
• Provides general administrative assistance such as coordinating incoming and outgoing correspondence and maintaining supplies, equipment, and facilities for operational efficiencies as needed.
• Assists in providing necessary training to new team members.
• Provides project coordination support and coordinates special projects as appropriate.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees