Administrative Coordinator

University of Oklahoma•Oklahoma City, OK

18d

About The Position

The College of Nursing is seeking a dynamic, service-oriented Administrative Coordinator to support daily office operations and student engagement. This role serves as a welcoming point of contact for prospective and current students, faculty, staff, alumni, community partners, and other visitors, providing exceptional customer service, thoughtful communication, and a warm, professional, responsive environment. The Administrative Coordinator helps ensure the front office functions seamlessly, coordinates resources, answers questions, and connects people with appropriate services. The position involves solving problems, coordinating priorities, collaborating with colleagues across the College, assisting with special events and projects, and maintaining efficient office operations while balancing multiple responsibilities with attention to detail. The role serves as an important liaison among students, faculty, staff, and external stakeholders. It supports initiatives that promote student success and the mission of the College of Nursing. The position requires a highly organized, adaptable, proactive person with sound judgment, strong interpersonal and communication skills, and a welcoming demeanor. The targeted salary is up to $18.75 per hour, based on education and experience. The work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. Travel is not required. Benefits eligible: Yes. Hiring is contingent upon a background check.

Requirements

High school diploma or GED.
At least 12 months of office, clerical, or administrative experience.
Ability to communicate well and build rapport with faculty, staff, and students.
Excellent customer service skills.
Ability to work independently and as a team player.
Ability to complete tasks efficiently and in a timely manner.
Excellent interpersonal skills.

Responsibilities

Schedule appointments for the office and ensure administrative details are completed.
Monitor and order office supplies and complete requisitions.
Prepare reports, including reports on office supply expenditures.
Distribute information and forms to office personnel and students.
Answer questions and handle complaints from internal and external customers.
Assess student needs and help implement targeted programs and services.
Support a team of Student Affairs Professionals and take on additional tasks during peak periods.
Assist with developing and administering office policies and procedures.
Support daily front-office operations and provide a welcoming, professional environment for visitors.
Coordinate resources, assist with special events and projects, and help connect people with needed services.