Administrative Coordinator

University of Oklahoma•Oklahoma City, OK

13d•$19•Onsite

About The Position

The College of Nursing is seeking a dynamic, service-oriented professional to join our team as an Administrative Coordinator. This role is ideal for someone who thrives in a fast-paced, collaborative environment and enjoys creating meaningful first impressions while supporting student success. As the welcoming face of the College, the Administrative Coordinator plays a vital role in shaping the experience of prospective students, current students, faculty, staff, alumni, and community partners through exceptional customer service, thoughtful communication, and a commitment to excellence. More than a traditional administrative position, this role serves as a central hub for daily operations and student engagement. The Administrative Coordinator helps ensure the front office functions seamlessly while providing a warm, professional, and responsive environment for everyone who interacts with the College. Whether greeting visitors, coordinating resources, answering questions, or helping connect individuals with the services they need, this position contributes directly to fostering a positive and supportive campus culture. The successful candidate will be highly organized, adaptable, and energized by variety. Each day brings opportunities to solve problems, coordinate priorities, and collaborate with colleagues across the College to support initiatives that enhance the student experience. From assisting with special events and projects to helping maintain efficient office operations, this role requires someone who can balance multiple responsibilities while maintaining attention to detail and a welcoming demeanor. Strong interpersonal skills are essential, as this position serves as an important liaison between students, faculty, staff, and external stakeholders. The ideal candidate enjoys building relationships, communicating effectively with diverse audiences, and delivering outstanding service in every interaction. A proactive mindset, sound judgment, and the ability to anticipate needs will help ensure the office remains an organized, responsive, and student-centered resource. This position offers the opportunity to make a meaningful impact beyond day-to-day administrative support. By contributing to initiatives that promote student success and supporting the mission of the College of Nursing, the Administrative Coordinator becomes an integral member of a team dedicated to preparing the next generation of healthcare professionals. The work is rewarding, collaborative, and purpose-driven, offering the chance to be part of an environment where compassion, professionalism, and innovation are valued. If you are passionate about providing exceptional service, enjoy working with people, and are looking for a role where your organizational talents and positive attitude can make a difference every day, we encourage you to apply. Join a team committed to excellence and help create an outstanding experience for every student and visitor who walks through our doors.

Requirements

High School Diploma or GED.
12 months office, clerical, or administrative experience.

Nice To Haves

Able to communicate well and build rapport with faculty, staff, and students.
Excellent customer service skills.
Able to work independently and as a team player.
Ability to complete tasks in an efficient and timely manner.
Excellent interpersonal skills.

Responsibilities

Schedule various appointments for office and ensures administrative details are completed.
Monitors and orders supplies for the office and completes requisitions.
Prepares various reports such as office supply expenditures.
Distributes various forms of information to office personnel and to students.
Answers questions and handles complaints for internal and external customers.
Assesses the needs of students and helps to implement targeted programs and services.
Supports a team of Student Affairs Professionals taking on additional tasks during peak periods.
Assists with development and administration of office policies and procedures.