Administrative Coordinator

Inova • Falls Church, VA

24d • $20 - $33 • Onsite

About The Position

Inova Fairfax Medical is seeking a full-time, on-site Administrative Coordinator to support the Behavioral Health Physician team with scheduling and other administrative assistance. The position works Monday through Friday, 8 a.m. to 4 p.m. It coordinates and performs a broad range of administrative activities supporting department functions and provides secretarial support to directors and managers. Duties may include maintaining patient charts in accordance with medical record guidelines and performing additional assigned tasks.

Requirements

• High school diploma or equivalent.
• At least 1 year of relevant office or healthcare experience.

Nice To Haves

• Bachelor's degree.
• Healthcare administrative support experience, such as supporting physicians with scheduling, inpatient hospital operations, or payroll.

Responsibilities

• Schedule and coordinate meetings and special events, including facilities, catering, logistics, and travel arrangements as needed.
• Track and monitor the department budget, research variances, maintain spreadsheets, prepare statistical reports, distribute monthly budget reports, and assist with annual budget proposals.
• Process requisitions, invoices, expense reports, and check requests; determine accounting codes, ensure appropriate data entry, and manage the petty cash fund.
• Maintain confidential employee records, process timesheets, track paid time off, and liaise with Payroll and Human Resources.
• Revise and draft processes and procedures; design, format, and edit documents and presentations using Microsoft Office applications.
• Maintain hard-copy and computer files, and build and maintain databases using Access, Excel, and specialized database applications.
• Coordinate support-staff schedules to provide department coverage for meetings, education, and paid time off; orient new employees and train them in department policies and procedures.
• As required by the department, create, maintain, and terminate patient charts in compliance with medical record guidelines; ensure patient identification and chart integrity, prepare charts for transfer or discharge, and return old records to the Medical Record Department.
• Perform additional duties as assigned.

Benefits

• Medical, dental, and vision coverage.
• Team member wellness program.
• Inova matches the first 5% of eligible retirement contributions, starting on the first day.
• Education assistance of up to $5,250 per year and student loan assistance of up to $10,000.
• Up to 25 mental health coaching or therapy sessions per person per year at no cost for team members, their spouses or partners, and their children.
• Paid time off.
• Paid parental leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED