Administrative Coordinator Standard JD for TA Use Only

Tufts University•Grafton, MA

5d•Onsite

About The Position

The Department of Large Animal Clinical Sciences includes faculty engaged in clinical service, teaching, and research across all aspects of large animal medicine and surgery. The department is home to the Tufts Veterinary Field Service, which promotes the health and well-being of farm animals through environmentally responsible husbandry practices, population-based preventive medicine, and targeted therapies. The Tufts Veterinary Field Service provides veterinary care for livestock and farm companion animals, supporting farm animal owners while offering veterinary students hands-on experience, knowledge, and training to prepare the next generation of large animal veterinarians.

Requirements

High School /GED
College degree may serve as a substitute for some years of experience
Related Experience 5+ years
Advanced knowledge of Microsoft office suite.
Ability to monitor financial transactions.
Strong organizational and interpersonal skills.

Responsibilities

Provides advanced administrative support and coordinates operations for department or business unit.
Handles confidential situations, resolves problems and serves as primary resource for students, faculty staff and other constituents.
Serves as highly visible resource for internal and external constituents; explains/enforces department policies and procedures; researches and resolves escalated problems or concerns and may communicate on behalf of managers.
May monitor and request updates to website and social media channels and work with marketing and communications team on communications projects and materials.
Produces and edits complex documents, reports, spreadsheets and material for presentations.
Responds to routine correspondence; prepares meeting agendas and minutes.
Coordinates multiple calendars and schedules complex meetings and logistics that may include external groups/constituents.
Oversees daily operations of department or business unit.
Evaluates workflow, productivity and customer service.
Oversees services from university departments to ensure technology, facilities, procurement and other needs are met.
Oversees databases and file systems.
Manipulates and audits data or requests data from other sources for reports for analysis.
Coordinates plans and logistics for projects and larger scale events.
Handles marketing and publicity, communication with speakers and coordination of venue.
Tracks project timelines and deliverables.
Monitors and tracks expenditures, researches and resolves problems, prepares reports, assists with assigned projections and works with department/unit leadership as needed.
May assist with monitoring grants and contracts.
Trains new support staff, students and temporary help.
May provide direction, guidance and feedback on work performance.
Prepares and monitors human resources and payroll transactions.
Performs other duties as needed.