Administrative Coordinator

Vanderbilt University•Nashville, TN

18d

About The Position

The Administrative Coordinator provides administrative and operational support to faculty and research area leadership within the College of Connected Computing (CCC). The role coordinates day-to-day administrative activities, helps faculty navigate university processes, and supports the smooth operation of research areas. Working with faculty, staff, and administrative partners across the College, the coordinator supports meeting and event logistics, travel, visitors, communications, procurement, and other administrative activities so faculty can focus on teaching, research, and service. The College of Connected Computing is Vanderbilt’s first new college in 40 years and is building its academic and administrative structure. The College advances interdisciplinary research and expands computing education through a “computing for all” approach, including undergraduate majors and minors. The position supports research-area operations and contributes to an organized, responsive support environment. The position has no direct supervisory responsibility, though it may provide guidance to student workers or temporary staff supporting research-area activities. It reports administratively and functionally to the Director of Administrative Operations and Faculty Support and works closely with research-area leadership, faculty, and college administrative partners.

Requirements

Bachelor’s degree from an accredited institution or an equivalent combination of education and relevant experience.
Four years of experience in academic administration, student services, or a related field.
Strong organizational and operational skills.
Ability to manage multiple tasks and priorities in a fast-paced environment.
Excellent written and verbal communication skills.
Strong interpersonal skills and ability to work effectively with students, faculty, and staff.
Proficiency in Microsoft Office.
Experience working with databases or administrative systems.
Ability to work independently and exercise sound judgment.

Nice To Haves

Experience in higher education or undergraduate program administration.
Experience coordinating events, communications, or faculty-facing initiatives.
Familiarity with university administrative systems and processes.
Experience supporting interdisciplinary programs, centers, institutes, or research initiatives.
Experience working in a fast-paced or start-up academic environment.

Responsibilities

Provide administrative support to faculty and research-area leadership.
Coordinate meetings, schedules, and logistics for research-area activities.
Help faculty navigate administrative processes and connect with appropriate college resources.
Support onboarding for new faculty, postdoctoral fellows, visiting scholars, and affiliated researchers.
Coordinate travel arrangements, itineraries, and reimbursements for faculty, visitors, and guest speakers.
Assist with planning and execution of seminars, workshops, meetings, and research-related events.
Coordinate visitor logistics, including scheduling, accommodations, and meeting support.
Prepare materials and provide logistical support for meetings and events.
Assist with procurement requests, expense documentation, and other administrative transactions.
Maintain records and documentation related to research-area activities.
Coordinate operational requests and follow up on action items.
Support implementation of university and college policies and procedures.
Assist with website updates, newsletters, announcements, and distribution lists.
Coordinate communications about research-area events and activities.
Maintain shared files, calendars, and administrative resources.
Serve as a responsive resource for faculty, students, postdoctoral fellows, and visitors.
Coordinate with administrative offices across the College and university.
Support special projects and additional duties as assigned.
May provide guidance to student workers or temporary staff supporting research-area activities.