Administrative Coordinator 3(WAE)

State of Louisiana • Baton Rouge, LA

2d

About The Position

This position provides administrative support and staff assistance to help ensure that the Louisiana Schools of Nursing and Educational Programs are compliant with legal standards of the Louisiana State Board of Nursing. The incumbent will also assist in the timely issuance and maintenance of Registered Nurse (RN) and Advanced Practice Registered Nurse (APRN) licenses, and approval for RN students to enroll in clinical courses to all eligible and qualified persons regulated by the Louisiana State Board of Nursing. The incumbent must possess and utilize knowledge relative to the Nurse Practice Act and the Administrative Rules of the Board relative to Schools of Nursing. The incumbent is expected to work collaboratively and communicate frequently with internal and external staff and stakeholders. The incumbent must be able to work independently, possess excellent organizational and communication skills, and exercise sound judgment, creativity, and resourcefulness in all areas of responsibility. Independent judgment is required to plan, prioritize, and organize a highly diversified workload. This vacancy will be filled as a temporary Classified WAE appointment. Incumbents in these positions may not work more than 1,245 hours or 1 year, whichever comes first.

Requirements

• Two years of experience in administrative services
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Following Policies and Procedures : The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
• Making Accurate Judgments : The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
• Acting with Ethics and Integrity : The ability to be consistent, honest, and a trustworthy steward of State resources.
• Adapting to Change : The ability to adjust plans, expectations, and behaviors in response to change.
• Demonstrating Accountability : The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Displaying Expertise : The ability to exhibit specialized skills or knowledge gained from experience or training.
• Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Responsibilities

• Coordinate and review documentation from Schools of Nursing to ensure compliance with Board rules, regulations, and accreditation standards
• Conduct initial staff reviews of faculty qualifications, program reports, and supporting documentation; request and evaluate additional information as needed
• Prepare reports, summaries, and agenda materials for presentation to the Board of Directors
• Monitor and analyze program performance data, including NCLEX results, and assist in reporting findings to leadership
• Serve as a liaison with Schools of Nursing, continuing education providers, and stakeholders to provide guidance and ensure regulatory compliance
• Coordinate and support board, committee, and task force meetings, including scheduling, agenda preparation, and meeting minutes
• Maintain official records, reports, and documentation in accordance with established recordkeeping requirements
• Provide administrative support for licensure and regulatory processes, including data entry, document management, and responding to inquiries
• Manage correspondence and communications with internal and external stakeholders in a professional and timely manner

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed