Administrative Coordinator 3

Louisiana State University

5d • Onsite

About The Position

To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties. This position is classified at the Advanced level and receives general supervision from higher-level clerical and/or supervisory personnel. It may supervise 1-2 lower-level personnel. This role differs from an Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties. It differs from an Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

Requirements

• Two years of experience in administrative services.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training
• Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.
• Accepting Direction - The ability to accept and follow directions from those higher in the chain of command
• Communicating Effectively - The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement
• Demonstrating Accountability - The ability to take ownership of actions, behaviors, performance, decisions, and outcomes
• Focusing on Customers - The ability to understand and meet the needs, preferences, and experiences of internal and external customers
• Following Policies and Procedures - The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies

Nice To Haves

• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Responsibilities

• Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies.
• May involve communication with other departments, customers, etc.
• Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.
• Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as lead worker over other imaging positions.
• Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
• Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
• Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
• May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.
• Performs related duties as assigned.
• Screens calls and visitors and communicates messages to staff.
• Maintains parish budget.
• Maintains contracts for copier services and parking garage.
• Submits invoices and deliverables for local programming.
• Maintains office inventory records and orders office supplies.
• Works with 4-H agents to coordinate parish events.
• Sorts and distributes incoming mail.
• Prepares and processes routine reports and newsletters.
• Maintains confidential files and assists with personnel transactions.
• Serves as Safety Coordinator.
• Compiles, maintains and distributes correspondence, news articles, newsletters, etc for parish programs.
• Maintains publications and display boards.
• Prepares mail/email and other materials to clientele.
• Makes arrangements for workshops and events including reservations, registrations, handouts, etc.
• Assist with maintaining website and social media sites.
• Compiles and maintains mailing lists and databases of participants/clientele for program areas.
• Collects, inputs, and maintains 4-H enrollment databases and compiles spreadsheets.
• Prepares, assembles, and communicates information about parish events.
• Assist with transporting materials, and assist with setting up and cleaning up for parish events.

Benefits

• retirement
• multiple medical insurance options
• supplemental insurances (dental, life, long-term disability, accident, vision, long-term care, etc.)
• Tax Saver Flexible Benefits Plan (saves tax dollars on some childcare and medical expenses)
• university holidays (14 per year)
• generous annual (vacation) and sick leave benefits
• Employee Assistance Program
• possible educational leave and tuition exemption for coursework at campuses of the LSU System

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed