Administrative Assistant 3

CenterWell • Orlando, FL

3d • Hybrid

About The Position

The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 3 performs advanced administrative/operational/customer support duties that require independent initiative and judgment. May apply intermediate mathematical skills. Be a part of our Executive Support Team - deliver value and quality in a fast-paced environment. CenterWell Pharmacy is seeking an Administrative Assistant who will provide exceptional administrative support to 2-3 leaders within CenterWell Pharmacy and CenterWell Specialty Pharmacy.

Requirements

• Less than 2 years of leadership experience
• Proficient in Microsoft Outlook, Word, and PowerPoint
• Ability to manage multiple or competing priorities
• Strong attention to detail
• Capacity to maintain confidentiality
• Strong organizational skills
• Ability to balance multiple initiatives and prioritize workload
• Must be passionate about contributing to an organization focused on continuously improving consumer experiences

Nice To Haves

• Associates or Bachelor's Degree
• Proficient in Microsoft Excel and Access
• Previous administrative or related experiences
• Experience with internet research and proof-reading/editing

Responsibilities

• Perform at a high-intensity pace with a positive attitude
• Manage and maintain calendar/schedule.
• Use judgment to prioritize meetings and proactively anticipate and solve for conflicts
• Coordinate internal and external meetings, which may involve scheduling meeting times, making travel arrangements for attendees, coordinating agendas, and ensuring that various meeting amenities are available
• Act with tact and diplomacy when responding to any customer, whether internally or externally
• Effectively collaborate with our team of high performing Executive Assistants
• Maintain and manage travel schedules (scheduling appointments and making travel arrangements)
• Manage self and work with judgment, tact, emotional intelligence, and initiative
• Assist leadership team with reports, agendas and meeting minutes
• Maintain office files, records, and filing systems as appropriate
• Determine proper course of action for incoming telephone calls and correspondence, directing to appropriate person or operational area
• Maintain strict confidentiality
• Juggle multiple projects simultaneously
• Anticipate needs before they happen to eliminate any potential bottlenecks which may arise
• Use your skills to make an impact

Benefits

• medical
• dental
• vision benefits
• 401(k) retirement savings plan
• time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave)
• short-term and long-term disability
• life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree