Administrative Assistant 3

Arizona Department of Administration • Phoenix, AZ

1d • Onsite

About The Position

The Research Branch Administrative Assistant 3 is responsible for providing administrative support to the Research Branch, which includes approximately 22 staff, 3 programs, and 2 remote work units. The Arizona Game and Fish Department manages fish and wildlife in Arizona and under the authority of the Arizona Game and Fish Commission, creates and implements scientific methods and regulations to effectively manage fish and wildlife habitat via conservation, enforcement, hunting, fishing, watercraft and off-highway vehicle recreation, and shooting sports. The Arizona Game and Fish Department dedicates itself to excellence, values its employees and supports a culture of stewardship, teamwork and partnerships. The Arizona Game and Fish Department is an Equal Employment Opportunity Agency.

Requirements

• General office practices and operating procedures
• Microsoft office products and Google suites
• Procurement processes and finance/budget reports
• Literature search engines
• Customer service skills
• Written and oral communication skills
• Attention to detail and accuracy
• Organization and project management skills
• Active listening skills
• General office management skills
• Quality control and document review/editing skills
• Ability to learn new systems and processes
• Ability to apply previous experience and skills in creative ways to new demands
• Ability to multitask while remaining focused on priority tasks and goals
• Ability to use independent judgment yet value input and guidance from others
• Ability to work independently or as part of a team
• Ability to maintain confidentiality
• Possess and retain a current, valid class-appropriate driver’s license
• Acceptable driving records
• Completion of any required driver training

Nice To Haves

• Travel for overnight work trips on occasion

Responsibilities

• Greeting visitors and taking calls, providing general information or directing callers or issues to appropriate personnel.
• Routing correspondence and internal documents, collaborating with Branch staff, others in the Department and outside vendors to coordinate procurement of materials and services required to support Branch activities.
• Preparing, submitting, and tracking purchase requisitions and associated documents in the State's procurement system.
• Receiving items and processing invoices into the procurement system.
• Processing and tracking purchases and expenditures for uniforms and other employee attire items.
• Making travel arrangements and reservations.
• Managing one of the Branch's credit cards.
• Ordering and maintaining general office supplies and office equipment.
• Maintaining and updating the Branch's literature collection and database; maintaining Branch shared calendar.
• Assisting with implementation of the branch’s monthly seminar series.
• Scheduling and coordinating meetings and taking notes.
• Assisting the Branch's Program and Project Manager with tasks such as records retention, management of archived documents, fixed assets management, fleet management, and maintenance of standard work documents.
• Performs other duties as assigned.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed