Administrative Assistant 3 - Provost Office
About The Position
The University of Nevada Reno, Provost Office is recruiting for an Administrative Assistant 3. This position serves as the primary contact for all Provost Unit departments regarding hourly and other temporary employee HR related issues, support financial functions including procurement card verifications, spend authorizations, expense reports, related reporting, and general administrative support. This position also includes direct day to day management of student employees. Key duties include but are not limited to: Initiate accounting transactions in Workday Coordinate travel and associated spend authorizations and expense reports related to the unit Initiate payroll accounting adjustments Plan, coordinate and oversee all payroll/personnel processes for 200+ student employees including recruitment, orientation, new hire and daily HR transactions Support Provost’s Office special events/projects as needed Provide direct day-to-day management and supervision of Pennington Student Achievement Center student worker staff
Requirements
- Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR One (1) year of experience as an Administrative Assistant II in Nevada State service; OR An equivalent combination of education and experience as described above.
Nice To Haves
- Candidates with proficiency in Microsoft Office including Excel, Word, Teams and Outlook are encouraged to apply.
Responsibilities
- Initiate accounting transactions in Workday
- Coordinate travel and associated spend authorizations and expense reports related to the unit
- Initiate payroll accounting adjustments
- Plan, coordinate and oversee all payroll/personnel processes for 200+ student employees including recruitment, orientation, new hire and daily HR transactions
- Support Provost’s Office special events/projects as needed
- Provide direct day-to-day management and supervision of Pennington Student Achievement Center student worker staff
Benefits
- Classified Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.
- Health insurance options including dental and vision - Health Insurance
- Life insurance, generous annual and sick leave - Classified Benefits
- E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.
- Many local businesses offer discounts to WolfCard holders
- Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
- Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate.
- SEC Classified Staff Grants-In-Aid Benefit
- Classified Employee Family Opportunity Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
