ADMINISTRATIVE ASSISTANT 3

Arizona Department of Administration•Phoenix, AZ

1d•Hybrid

About The Position

This position will manage a variety of administrative tasks for the Office of Manufactured Housing (OMH) division, to include inspection scheduling (in plant and installation), licensing, consumer complaints and legal actions, and permits. Other duties as assigned. This position may offer the ability to work remotely, in Arizona, to include in-office hoteling, based on the department’s business needs and continual meeting of expected performance measures. Must have the ability to commute and utilize office hoteling space as needed. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, shall be performed within Arizona.

Requirements

A minimum of three (3) years responsible administrative experience and related organizational skills in a professional office environment
Possess a valid Arizona driver’s license
Knowledge of the principles and practices of administration and management
Knowledge of agency or program rules, regulations and operating procedures
Knowledge of accounting and budgeting procedures
Knowledge of business law as it relates to preparation of contracts, grants and other agreements
Ability to plan, analyze, coordinate activities and establish priorities
Ability to develop effective operating procedures
Skill in oral and written communication

Responsibilities

Preparing documents for record keeping
Organizing, copying and distributing materials for the division
Administrative tasks for creating and maintaining digital files
Manage purchase orders for office supplies
Scheduling internal and external meetings and preparation/communication for those meetings
Provide administrative support for training and workshops and any required registrations
Other administrative duties or special projects as requested by the division leadership
Other duties as assigned

Benefits

Flexible schedules to create a work/life balance
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly placed foster/adopted child (pilot program)
Participation in the Arizona State Retirement System (ASRS)
Vacation with 10 paid holidays per year
Sick Leave
Health and Dental Insurance
Life insurance and long-term disability insurance
Short-term disability insurance (optional)
Deferred compensation plans (optional)
Supplemental life insurance (optional)