Administrative Coordinator

University of North Texas System • Fort Worth, TX

4d • Onsite

About The Position

The Administrative Coordinator provides midlevel administrative support to the Department of Physician Assistant Studies at the University of North Texas Health Fort Worth. The role supports faculty and course directors, department operations, and students across didactic and clinical-year activities. Work includes correspondence, scheduling, recordkeeping, course support, customer service, and administrative assistance using departmental software systems.

The coordinator supports course and testing logistics, including OSCEs and Senior Seminar, maintains educational and credentialing records, and coordinates graduating-student documentation and licensing materials. The position also provides front-office reception, oversees medical teaching supplies and departmental property tracking, assists with committees and career-fair activities, and performs varied clerical duties and special projects.

Requirements

• Bachelor's degree and one year of related experience, or an equivalent combination of education and experience.
• Considerable knowledge of general office procedures and practices.
• Knowledge of University policies and procedures related to the area of assignment.
• Skill in making mathematical calculations and computations.
• Ability to keep complex records, assemble and organize complex data, and prepare and submit reports in acceptable formats.
• Ability to establish and maintain good working relationships.
• Ability to communicate effectively orally and in writing.
• Ability to work without close supervision.
• Knowledge of safe working procedures related to work performed.

Nice To Haves

• Strong Microsoft Office skills.
• Former experience in higher education.
• Previous experience with eValue and EIS.

Responsibilities

• Provide administrative support to specified faculty and course directors.
• Assist with didactic and clinical-year duties using various software systems, including specialized performance-tracking and academic-performance systems.
• Assist with OSCEs by reserving rooms, monitoring testing schedules, and maintaining test materials and documents.
• Support the Senior Seminar course by scheduling rooms, simulated patients, meals, and testing; coordinating student volunteers; and maintaining course flow and continuity of education and testing.
• Provide front-office reception by greeting visitors, answering phones and inquiries, providing program information, taking messages, and forwarding them as appropriate.
• Oversee departmental medical teaching supplies, including requesting, organizing, and inventorying supplies and assisting faculty with them.
• Coordinate and track departmental property management, including annual PCR submissions.
• Receive and track professional references and faculty/Chair credentialing documents, and file documents appropriately.
• Coordinate and schedule exit interviews and prepare related documents.
• Ensure graduating-student documents are completed, including summative evaluations and class data sheets.
• Prepare and coordinate graduating students' licensing documents for the Texas Medical Board.
• Collaborate with Career Services to host the annual career fair.
• Serve on departmental committees as appointed and provide support to assigned committees.
• Perform clerical duties, including copier management, business cards, signage, correspondence, work orders, scanning, mail distribution, timekeeping verification, and special projects.
• Perform other tasks and duties as assigned by the supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level