Administrative Coordinator
About The Position
The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities. Service Alberta and Red Tape Reduction strives to enable the success of our Ministry partners and Albertans through providing exceptional client focused services that meet and exceed our clients’ expectations. We are looking for collaborative, agile, solutions focused individuals with strong leadership skills and a strong service orientation. If that describes you, please read on! As Administrative Coordinator, you will provide comprehensive and strategic administrative support to the Executive Director, acting as a central point of coordination for branch operations. This role is critical in managing information flow, supporting executive decision-making, coordinating high-priority initiatives, and ensuring the efficient delivery of administrative, financial, and operational processes across the division.
Requirements
- High school diploma
- Three years of related administrative experience
- Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.
Nice To Haves
- Experience supporting senior leaders
- Experience with budget forecasting and reconciling expenditures
- Experience with government systems or comparable financial and tracking systems (e.g. ARTS, 1GX, or similar platforms)
- Experience working with the Access to Information Act
Responsibilities
- Managing executive operations, prioritizing calendars, meetings, travel, and workflow to meet shifting priorities
- Preparing and refining correspondence, briefings, and reports to support informed decision-making
- Coordinating action requests and enabling effective information flow across leadership and stakeholders
- Overseeing financial activities, including budgeting, forecasting, and tracking expenditures for accuracy and accountability
- Supporting contract administration by maintaining documentation and ensuring compliance with policies and processes
- Maintaining organized records and coordinating office resources to ensure seamless daily operations
Benefits
- Public Service Pension Plan (PSPP)
- Alberta Public Service Benefit Information
- Professional learning and development
- Positive workplace culture and work-life balance
- Leadership and mentorship programs
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
