Administrative Coordinator, NWSS CoE

University of Denver•Denver, CO

6d•Remote

About The Position

The Administrative Coordinator provides administrative and operational support to the Program Manager and helps ensure continuity of Colorado NWSS CoE operations. The position supports day-to-day administrative, financial, human resources, website, and program activities and provides backup administrative coverage for the Program Manager during absences. This is a non-benefited, part-time position not to exceed 1,000 hours in a calendar year.

Requirements

One year of administrative, program coordination, or office support experience.
Demonstrated ability to manage multiple administrative tasks independently and meet deadlines.
Excellent written and oral communication skills.
Strong organizational skills and attention to detail.
Ability to work independently and exercise sound judgment regarding routine administrative matters.
Ability to adapt to changing priorities and work effectively in a flexible environment.
Ability to prioritize multiple tasks, meet deadlines, and manage competing demands.
Ability to maintain confidentiality when handling personnel, financial, and other sensitive information.
Ability to quickly learn and navigate new systems, processes, and institutional procedures.
Strong computer skills, including proficiency with Microsoft Word and Excel.

Nice To Haves

Experience working in a university, public health, research, or similarly complex administrative environment.
Experience supporting grant-funded programs or sponsored research.
Experience managing website content in Drupal or another content management system.
Experience with financial transactions, payments, payroll, purchasing, or other administrative processes at the University of Denver or a similar institution.
Familiarity with University of Denver administrative systems and processes, including UKG and Ellucian Banner.
Copyediting and proofreading experience.
Experience coordinating administrative activities across multiple teams, departments, or partner organizations.

Responsibilities

Provide day-to-day administrative and operational support to the Program Manager.
Provide backup administrative coverage for the Program Manager during periods of absence, including assisting with routine program operations and time-sensitive administrative needs.
Process and track budgetary transactions, payments, payroll, and other financial activities as assigned.
Process and coordinate routine HR transactions and personnel-related administrative activities.
Maintain and update website content using Drupal or other content management systems.
Conduct and report on website SEO and accessibility activities.
Review, proofread, and assist with the finalization of documents, presentations, videos, and other media produced by the NWSS CoE prior to distribution.
Maintain organized program records and files and assist with tracking deadlines, deliverables, and other administrative requirements.
Communicate with internal and external partners as needed to facilitate routine administrative activities.
Perform other administrative and program support duties as assigned.