Administrative Coordinator

Holland & Knight • Miami, FL

7d • Onsite

About The Position

The Administrative Coordinator will provide day-to-day support of administrative operations, including HR, Safety, Facilities and Accounting and Budgeting. This position reports to the Office Administrator.

Requirements

• Excellent interpersonal and communication skills
• Excellent organization, time management, problem solving, and analytical skills.
• Ability to prioritize work and to work independently.
• Sound judgment and ability to respect, protect, and maintain highly confidential and sensitive information.
• Must work well in team environment and maintain a positive team atmosphere.
• Knowledge or ability to learn Microsoft Office Suite, or Microsoft 365.
• Bachelor’s degree.
• 3+ years of experience in similar capacity.
• Basic/intermediate knowledge of employment laws and Human Resource management.

Nice To Haves

• Continued education in human resources and/or operations and management a plus.

Responsibilities

• Develops and maintains a strong understanding of firm, local office, or departmental administrative operations.
• Assist with the coordination of attorney/secretarial assignments.
• Coordinate support staff requests for time off and assure adequate coverage for all administrative departments.
• Perform human resources functions such as creating job requisitions, conducting staff candidate interviews, processing candidates, and creating orientation schedules.
• Asist with conducting performance counseling.
• Monitor and maintain HRIS data and personnel files.
• Participate in staff evaluation process including review of evaluations for content, coordination of evaluations for meetings and assist in meetings when required.
• Maintain knowledge of firm benefits.
• Support firm and office employee and service initiatives and functions.
• Assist in planning office events: Staff Appreciation Events, Corporate Run, Summer Associate Events, 9-11 Day of Service, Thanksgiving Luncheon and Annual Holiday Party.
• Assist in implementation and enforcement of firm policies.
• Assist in monitoring and controlling expense budget, including review, submission, and approval of certain office overhead expenses.
• Communicate with building management and office regarding building security, employee safety, and facility maintenance requirements.
• Coordinate with Office Administrator and firm Director of Real Estate.
• Assist in coordinating office relocations.
• Expected to maintain a regular and predictable work schedule and full attention to and engagement in work activities on behalf of the firm during business hours unless otherwise approved or required by applicable law.
• Special projects and duties as assigned.

Benefits

• comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners
• life and AD&D insurance
• short and long term disability insurance
• tax-advantaged accounts for health care expenses, including FSAs and HSAs
• FSAs for dependent care
• health advocacy services
• behavioral health and counseling resources for all family members
• 401(k)
• profit sharing
• backup dependent care
• senior care planning support
• resources for individuals with development disabilities and their caregivers
• paid holidays and other paid time off, including paid leave for new parents

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level