Administrative Coordinator
About The Position
The Administrative Coordinator supports the daily administrative operations of Workforce Connections by coordinating office systems, technology resources, purchasing, facilities, and organizational support services. The position works with staff, vendors, and community partners to ensure efficient business operations, strong internal customer service, and an organized work environment in support of the organization’s mission. It contributes to a collaborative, participant-centered culture that values integrity, accountability, innovation, continuous improvement, and customer service. The role coordinates administrative functions, provides first-level support for technology and organizational systems, assists with financial and purchasing operations, and supports facilities, staff recruitment and onboarding, meetings, events, and projects. It also maintains records, supports policy and procedure compliance, and identifies ways to improve administrative efficiency. Travel may be needed to perform the essential functions of the position.
Requirements
- Strong written, verbal, and interpersonal communication skills.
- Excellent organizational, problem-solving, customer service, and time management abilities.
- Ability to coordinate multiple priorities, maintain accurate records, and support daily administrative operations.
- Ability to work collaboratively with staff, vendors, and organizational leadership.
- Ability to exercise sound judgment, maintain confidentiality, and identify opportunities for improvement.
- Proficiency with Microsoft Office and ability to learn agency software, cloud-based systems, and business applications.
- Ability to travel as needed to perform the essential functions of the position.
Nice To Haves
- Associate's or Bachelor's degree in business, office administration, information technology, or a related field; equivalent combinations of education and experience may be considered.
- Experience providing administrative, office management, technology support, or business operations support.
Responsibilities
- Coordinate daily administrative functions, office support services, organizational records, and administrative processes.
- Provide first-level support for office technology, software, and equipment, including assigned Microsoft 365, SharePoint, Apricot, and other organizational systems.
- Support financial operations through invoice preparation, accounts payable data entry, gift card inventory management, and related administrative tasks.
- Coordinate technology inventory, equipment setup, software licensing, and vendor support.
- Assist with purchasing, facilities coordination, office maintenance, equipment, and organizational supply needs.
- Support staff recruitment, onboarding, organizational meetings, events, and special projects.
- Maintain accurate records, support compliance with organizational policies and procedures, and identify opportunities to improve administrative efficiency.
- Collaborate with staff, vendors, and community partners to support efficient operations and internal customer service.
- Travel as needed to perform the essential functions of the position.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
