Administrative Coordinator
About The Position
The Division of Community Oral Health at Penn Dental Medicine is seeking an Administrative Coordinator to support daily clinical operations at community care sites managed by the division. The role coordinates administrative and clinical activities among faculty, students, and patients to support patient care and dental student experiences. Dental Assistants are strongly encouraged to apply. The coordinator provides administrative support for patient registration, insurance eligibility, patient information, appointment and chart updates, and student rotation schedules. The position also supports clinic setup and maintenance, prepares and distributes supplies, coordinates instruments and sterilization support, and monitors the emergency crash cart and other monthly needs according to Penn Dental Medicine clinical affairs standards. The role includes driving a company vehicle to sites and handling portable equipment, including intermittent lifting of up to 50 pounds. The position is based in Philadelphia, Pennsylvania. The University of Pennsylvania offers a competitive benefits package, including healthcare and tuition benefits, retirement plans, time away from work, professional development, wellness and work-life resources, and other university benefits.
Requirements
- High school graduate or GED, and 5 to 7 years of experience, or an equivalent combination of education and experience.
- Intermittent ability to lift 50 pounds.
Nice To Haves
- Dental Assistant degree and years of experience, or an equivalent combination of education and experience.
- Dental Assistants are strongly encouraged to apply.
Responsibilities
- Provide administrative support for patient registration and insurance eligibility.
- Ensure patient information is correct.
- Communicate changes to appointments, consents, insurance, and charts to the division team.
- Confirm, arrange, and communicate student rotation schedules and schedule changes.
- Provide support with inventory supply lists.
- Drive a company vehicle to community care sites.
- Handle and support portable equipment, including lifting.
- Support equipment setup and maintenance, restock supplies, generate charts, and escort students to and from the nurse station.
- Prepare and distribute hygiene supplies.
- Coordinate instrument pickup and drop-off and provide sterilization support.
- Monitor, document, and manage the emergency crash cart and other monthly needs in accordance with Penn Dental Medicine clinical affairs standards.
- Prepare equipment and supplies in advance of clinical care.
- Support equipment handling at the start and end of clinical care.
- Maintain expertise in innovative solutions for stewardship of Penn Dental Medicine and its community programs.
- Perform other duties as assigned.
Benefits
- Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
- Flexible spending accounts for eligible health care and dependent care expenses.
- Tuition assistance for employees, spouses, and dependent children at Penn; dependent children may also receive tuition assistance at other institutions.
- Basic, matching, and supplemental retirement plans with pre-tax or Roth savings options.
- Substantial time away from work.
- Long-term care insurance.
- Wellness and work-life programs and resources.
- Professional and personal development resources.
- Access to university resources, libraries, athletic facilities, cultural activities, and recreational activities.
- Discounts and special services, including arts and entertainment, transportation, and other goods and services.
- Flexible work options and hours.
- Forgivable home-ownership loan for eligible employees.
- Adoption assistance reimbursement for eligible expenses, for up to two adoptions in the household.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
