Administrative Coordinator

WesleyLife Career • Johnston, IA

5d

About The Position

The Administrative Coordinator serves as the primary front desk concierge and provides administrative support to leaders and individuals across the organization. The role also handles daily office-related tasks, assignments, projects, and reports. The coordinator supports the Network Support Center team by managing office resources and facility needs and acts as a trusted partner to leadership on projects and strategic initiatives. WesleyLife describes itself as a purpose-driven community focused on supporting older adults and creating opportunities for growth and purpose.

Requirements

• High school diploma or equivalent.
• At least 3 years of related experience.
• Ability to handle multiple priorities in a fast-paced environment with fluctuating priorities and deadlines.
• Ability to provide support to multiple leaders and individuals across the company.
• Self-motivation and initiative, with the ability to work independently with limited direction.

Nice To Haves

• Bachelor’s degree.

Responsibilities

• Manage front desk operations, including welcoming and assisting guests, answering and directing phone calls, handling deliveries and mail, responding to inquiries, and connecting visitors with the appropriate people or departments.
• Order, maintain, and manage office supplies, equipment, and operational resources for the Network Support Center team.
• Coordinate facility and building-related needs to support daily operations.
• Provide administrative support to assigned leaders, departments, committees, and organizational initiatives.
• Manage calendars and coordinate meetings and events.
• Handle communications, correspondence, document preparation, presentations, expense reporting, and other operational activities.
• Prioritize competing demands and use sound judgment to support efficient office operations and timely completion of responsibilities.
• Support leadership projects, reports, presentations, and strategic initiatives by gathering information, maintaining confidentiality, coordinating stakeholders, tracking timelines and action items, and ensuring accurate, professional, on-time completion.
• Perform fleet vehicle management duties as assigned.
• Complete special projects, assignments, and other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED