Administrative Coordinator - WW Advisors

Archer Lewis Services LLC • Jacksonville, FL

4d • Onsite

About The Position

WW Advisors is a Jacksonville-based accounting and advisory firm known for its personalized approach and strong client relationships within the local community. With a focus on delivering tailored tax, accounting, and business advisory services, the team has built a reputation for helping individuals and businesses navigate financial complexities with confidence and clarity. As part of its continued growth and commitment to expanding client services, WW Advisors joined Archer Lewis, a national accounting and advisory firm formed in 2024. This partnership brings together WW Advisors trusted local expertise with Archer Lewis’ broader national platform, enhanced resources, and expanded service offerings. By joining Archer Lewis, WW Advisors can maintain its relationship-driven approach while providing clients with deeper insights, greater capabilities, and access to a wider network of professionals.

As an Administrative Coordinator, you will play a key role in keeping our office running smoothly while supporting multiple departments across the organization. You will serve as a central point of contact for employees, vendors, and clients, helping ensure clear communication, efficient operations, and a seamless day-to-day experience. In this role, you will manage a variety of responsibilities, stay organized across competing priorities, and proactively solve problems as they arise. Your attention to detail, strong multitasking abilities, and collaborative mindset will help maintain an organized environment and keep workflows moving efficiently across teams.

Requirements

• You have a high school diploma or equivalent; an associate or bachelor’s degree in business administration or a related field is preferred.
• You bring 2–4 years of experience in an administrative, office management, or project coordination role.
• Experience within a CPA firm or similar professional services environment is a strong plus.
• You are highly proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable using office equipment, communication platforms such as Zoom or Teams, and databases or CRM tools like SharePoint or Smartsheet.
• You demonstrate strong organizational, time management, and multitasking abilities.
• You communicate clearly and professionally, maintain a high level of attention to detail, and handle confidential information with discretion.
• You are a U.S. citizen, U.S. permanent resident or possess other unrestricted U.S. work authorization and will not require sponsorship for U.S. work authorization now or anytime in the future.

Responsibilities

• Oversee daily office procedures, manage office supply inventory and coordinate ordering with the Operations Manager, maintain a clean and professional conference room environment, and assist with occasional light cleaning.
• Support tax return processing, including calling clients for pickup, tracking e-filing forms, following up with clients for required documents, and maintaining accurate form schedules and scanned records.
• Manage calendars, schedule meetings and appointments, and support coordination of internal events, meetings, or special projects as needed.
• Serve as the primary point of contact for incoming calls, emails, and correspondence, routing communications appropriately while providing administrative support to managers and senior staff.
• Prepare, format, and distribute reports, presentations, and correspondence.
• Maintain organized physical and digital filing systems, ensuring all information is accurate, secure, and easily accessible.
• Assist with light bookkeeping tasks, including processing invoices, tracking expenses, and supporting budget-related activities.
• Evaluate current administrative processes and recommend improvements to increase efficiency and productivity across office operations.

Benefits

• Medical, Dental & Vision Insurance (Coverage begins on the first of the month following your start date.)
• Paid Parental Leave
• 401(k) Matching Program
• Pre-Tax Commuter Benefits
• Pet Insurance
• Unlimited Flexible Time Off
• 7 Company‑Paid Holidays
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED