NAC TechOps Administrative Coordinator

Northern Air Cargo•Anchorage, AK

2h•Hybrid

About The Position

Northern Air Cargo is seeking an Administrative Coordinator to provide daily general administrative support to the Technical Records Department. This role involves managing travel accommodations, documenting meeting minutes, maintaining office supplies, processing expense reports, and coordinating with IT for equipment needs. The position also supports employee events and ensures a strong safety culture. The Administrative Coordinator will collaborate with other administrative staff, providing back-up support as needed, and perform additional duties as assigned by management.

Requirements

High School Diploma and/or GED required
4+ years of experience in administrative support and/or records management
Must have a valid driver's license at all times
Respond effectively to changing priorities and time-sensitive operational needs.
Understanding of records management, document control, and confidential information handling.
Strong computer and data-entry skills, including the ability to learn department specific software systems.
Proficiency with Microsoft Office Applications (Word, Excel, PowerPoint, Outlook, Teams, etc.)
Ability to work independently, identify administrative needs, takes initiative and makes sound operational decisions while supporting a team in a fast-paced environment.
Demonstrated ability to follow oral and written instructions.
Demonstrated ability to give clear written and oral instructions to team members, vendors or other stakeholders.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, etc.
Ability to write reports, correspondence and other related materials.
Requires ability to respond effectively verbally and in writing to inquiries and department stakeholders

Nice To Haves

Associate’s degree in business administration or related field preferred (In lieu of degree, additional 2 years or more of related experience may suffice)

Responsibilities

Manages and arranges travel accommodations (transportation, lodging, etc.) for Technical Operations personnel as needed.
Documents, maintains, and distributes comprehensive meeting minutes and summaries.
Ensures all public and employee spaces are maintained, stocked, presentable and professional.
Directly orders and/or picks up all required facility office supplies, ensuring inventory control and budgets are maintained.
Provides daily general administrative support, data entry filing, scanning, auditing, reporting, special projects or event assistance to the Technical Records Department.
Manages concur expense reports for assigned personnel, ensuring credit card holders within the Technical Operations Department complete and submit accurate and timely expense reports.
Track departmental action items, deadlines, projects and administrative requirements.
Supports employee appreciation and company event requirements including but not limited to, set-up and preparation, food orders and supplies, and facility/equipment cleanup.
Coordinates with IT Department to ensure Technical Operations has all required office equipment needed to conduct daily operations – escalating repair and equipment replacement tickets as needed.
Coordinate meetings, calendars, conference rooms, communications and departmental activities.
Assists department manager with managing and tracking written communication between internal and external customers.
Collaborates and trains with other company administrative staff. Providing back-up support as needed during vacations/illness.
Promotes a strong safety culture and continuous improvement mindset throughout the organization.
Performs additional duties as assigned by the Manager of Technical Records, Director of Quality Control (Chief Inspector) or Vice President of Technical Operations.