Administrative Coordinator - IDEA Lakeland (Immediate Opening)

IDEA Public Schools • Lakeland, FL

1d • Onsite

About The Position

The Administrative Coordinator provides clerical and administrative support to the principal(s), helping them maximize their time through reliable, efficient support. The role prioritizes scheduling, streamlines communication, and prepares logistics for events and meetings to support the school’s mission of making college attainable for all children.

The coordinator manages correspondence and calendars, supports campus operations and family communications, assists with student and staff needs, and completes logistical and financial administrative tasks. The role also includes front-office coverage and student supervision duties. The position is at IDEA Lakeland and is listed as an immediate opening.

Requirements

• High school diploma required.
• At least 2 years of experience working in an administrative support position.
• Familiarity with Microsoft Office.
• Proficient keyboarding skills.
• Effective organization, communication, and interpersonal skills.
• Exceptional organizational skills.
• Ability to follow written instructions.
• Ability to think proactively and work with minimal direction.
• Ability to communicate pleasantly with all levels of staff and the public.
• Commitment to IDEA’s mission and belief that all students are capable of getting to and through college.
• Demonstrated effective outcomes and results, and willingness to be held accountable for them.
• Propensity for action, willingness to learn from mistakes, and ability to improve quickly.
• Ability to work with urgency and purpose to drive student outcomes.
• Ability to thrive in an entrepreneurial, high-growth environment and be comfortable with ambiguity and change.
• Ability to seek and respond well to frequent, open feedback.
• Ability to work across silos and build strong cross-departmental relationships.
• High standards of conduct and professionalism.

Nice To Haves

• Associate or bachelor’s degree preferred.

Responsibilities

• Manage the principal’s correspondence, including incoming phone calls, emails, and letters.
• Plan, prepare, and update the principal’s calendar.
• Schedule events and plan logistics for meetings.
• Reconcile credit cards and prepare monthly expense reports.
• Arrange substitute coverage and orient substitutes on attendance taking, lesson plans, emergency preparation, and the daily schedule.
• Cover the front office during receptionist lunch breaks or vacancies.
• Provide supervision during lunch and recess duty.
• Complete school-dismissal duty assignments, which may include walker escorting, bus loading, car-rider loading, and front-office phone communication.
• Call families of absent students each day.
• Call families of absent students to schedule meetings with the principal or other leadership team members as needed based on student absence volume.
• Coordinate with campus leaders and grade-level team leaders to ensure regular family communications through newsletters, social media, and school events.
• Onboard new students and families throughout the year as needed on behalf of the principal.
• Prepare and manage employee break and supply rooms, including organizing, decorating, restocking, or cleaning as needed.
• Receive deliveries and enter them into the purchasing system to support accurate and timely vendor payments.
• Complete other duties as they arise or are needed by the principal.

Benefits

• Base medical plan with the majority of the employee premium covered; the majority of costs for a spouse/domestic partner and children are subsidized.
• Eligible staff may receive up to 8 weeks of paid family leave for the birth or adoption of a child, depending on tenure and caregiver designation.
• Tuition reimbursement of up to 50% of qualifying tuition, capped at $5,250 per year and subject to manager discretion and budget availability.
• Employer-paid mental and behavioral health support, including five face-to-face counseling sessions per year, unlimited 24/7 telephonic counseling, and other work-life services.
• Dental and vision plans.
• Disability insurance.
• Life insurance.
• Parenting benefits.
• Flexible spending account options.
• Generous vacation time.
• Referral bonuses.
• Professional development.
• Employer-paid 403(b) retirement matching of up to 4% of annual compensation.
• Relocation allowance may be offered to defray moving costs, if applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED