Administrative Coordinator - IDEA River Bluff (Immediate Opening)

IDEA Public Schools • Jacksonville, FL

13h • Onsite

About The Position

The Administrative Coordinator provides clerical and administrative support to the principal, enabling the principal to focus on helping make college for all children a reality. The role supports the principal through prioritized scheduling, streamlined communication, and thorough logistical preparation for events. Responsibilities also include student and family communications, campus support, and office operations.

Requirements

• High school diploma required.
• At least 2 years of experience working in an administrative support position.
• Familiarity with Microsoft Office.
• Proficient keyboarding skills.
• Effective organization, communication, and interpersonal skills.
• Exceptional organizational skills.
• Ability to follow written instructions.
• Ability to think proactively and work with minimal direction.
• Ability to communicate pleasantly with all levels of staff and the public.
• Commitment to IDEA’s mission that all students are capable of getting to and through college, and to being an agent of change.
• Demonstrated effective outcomes and results, and willingness to be held accountable for them.
• Propensity for action and willingness to learn and improve quickly by doing.
• Ability to work with urgency and purpose to drive student outcomes.
• Ability to thrive in an entrepreneurial, high-growth environment and be comfortable with ambiguity and change.
• Ability to seek and respond well to feedback.
• Ability to work across silos and build strong cross-departmental relationships.
• High standards of conduct and professionalism, serving as a model for colleagues and students.
• Successful completion of a background screening through the Florida Care Provider Background Screening Clearinghouse.
• Completion of drug testing before starting in the role.

Nice To Haves

• Associate or bachelor’s degree preferred.

Responsibilities

• Manage the principal’s correspondence, including answering incoming phone calls, emails, and letters.
• Plan, prepare, and update the principal’s calendar.
• Schedule events and plan logistics for meetings.
• Reconcile credit cards and prepare monthly expense reports.
• Arrange substitute coverage and provide daily orientation for substitutes on attendance taking, lesson plans, emergency preparation, and the daily schedule.
• Cover the front office during receptionist lunch breaks or vacancies.
• Provide supervision during lunch and recess duty.
• Complete dismissal duty assignments, which may include walker escorting, bus loading, car-rider loading, and front office phone communication.
• Call families of absent students each day.
• Call families of absent students to schedule meetings with the principal or other leadership team members as needed, based on student absence volume.
• Coordinate with campus leaders and grade-level team leaders to ensure regular family communications occur through newsletters, social media, and school events.
• Onboard new students and families throughout the year as needed on behalf of the principal.
• Prepare and manage employee break and supply rooms, including organizing, decorating, restocking, or cleaning as needed.
• Receive deliveries and enter them into the purchasing system to ensure accurate and timely vendor payments.
• Complete other duties as they arise or are needed by the principal.

Benefits

• Base medical plan with the majority of the employee premium covered, and subsidies for the majority of costs for a spouse/domestic partner and children.
• Eligible staff may receive up to 8 weeks of paid family leave for the birth or adoption of a child, based on tenure and caregiver designation.
• Tuition reimbursement of up to 50% of tuition for a qualifying degree program, up to $5,250 per year, subject to manager discretion and budget availability.
• Employer-paid mental and behavioral health services, including five face-to-face counseling sessions per year, unlimited 24/7 telephonic counseling, and other work-life services.
• Dental and vision plans.
• Disability insurance.
• Life insurance.
• Parenting benefits.
• Flexible spending account options.
• Generous vacation time.
• Referral bonuses.
• Professional development.
• Employer-paid 403(b) retirement matching of up to 4% of annual compensation.
• Relocation allowance may be offered, if applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED