Administrative Coordinator - IDEA River Bluff (Immediate Opening)
About The Position
IDEA Administrative Coordinators provide clerical support to the principal(s), helping them maximize their time through reliable, efficient administrative support. The role supports the school’s mission through prioritized scheduling, streamlined communication, and thorough logistical preparation for events. The Administrative Coordinator manages correspondence and calendars, schedules meetings and events, supports expense reporting and purchasing, and helps coordinate substitute coverage. The role also includes front-office coverage, student and family communications, school dismissal and lunch/recess duties, onboarding new students and families, and maintaining employee break and supply rooms. The coordinator performs other duties as needed by the principal. This position is at IDEA River Bluff and is listed as an immediate opening. Employment is contingent upon successful completion of a background screening through the Florida Care Provider Background Screening Clearinghouse. Staff members undergo drug testing before starting in their new role.
Requirements
- High school diploma required.
- At least 2 years of experience working in an administrative support position.
- Familiarity with Microsoft Office.
- Proficient keyboarding skills.
- Effective organization, communication, and interpersonal skills.
- Exceptional organizational skills.
- Ability to follow written instructions.
- Ability to think proactively and work with minimal direction.
- Ability to communicate pleasantly with all levels of staff and the public.
- Commitment to IDEA’s mission and the belief that all students are capable of getting to and through college.
- Willingness to be accountable for outcomes and results.
- Action-oriented approach and willingness to learn and improve quickly.
- Ability to work with urgency and purpose to drive student outcomes.
- Ability to thrive in a high-growth environment and adapt to ambiguity and change.
- Ability to seek and respond well to feedback.
- Ability to work across silos and build strong cross-departmental relationships.
- High standards of conduct and professionalism.
Nice To Haves
- Associate or bachelor’s degree preferred.
Responsibilities
- Manage the principal’s correspondence, including incoming phone calls, emails, and letters.
- Plan, prepare, and update the principal’s calendar.
- Schedule events and plan logistics for meetings.
- Reconcile credit cards and prepare monthly expense reports.
- Arrange substitute coverage and orient substitutes on attendance taking, lesson plans, emergency preparation, and the daily schedule.
- Cover the front office during receptionist lunch breaks or vacancies.
- Provide supervision during lunch and recess duty.
- Complete school dismissal duty assignments, which may include walker escorting, bus loading, car-rider loading, and front-office phone communication.
- Call families of absent students each day.
- Call families of absent students to schedule meetings with the principal or other leadership team members as needed based on student absence volume.
- Coordinate with campus leaders and grade-level team leaders to ensure regular family communications through newsletters, social media, and school events.
- Onboard new students and families throughout the year as needed on behalf of the principal.
- Prepare and manage employee break and supply rooms, including organizing, decorating, restocking, or cleaning as needed.
- Receive deliveries and enter them into the purchasing system to support accurate and timely vendor payments.
- Complete other duties as they arise or are needed by the principal.
Benefits
- Base medical plan with the majority of the employee premium covered; the majority of costs for a spouse/domestic partner and children are subsidized.
- Eligible staff may receive up to 8 weeks of paid family leave for the birth or adoption of a child, based on tenure and caregiver designation.
- Tuition reimbursement of up to 50% of tuition for a qualifying degree program, up to $5,250 per year, subject to manager discretion and budget availability.
- Employer-paid mental and behavioral health services, including five face-to-face counseling sessions per year, unlimited 24/7 telephonic counseling, and other work-life services.
- Dental and vision plans.
- Disability insurance.
- Life insurance.
- Parenting benefits.
- Flexible spending account options.
- Generous vacation time.
- Referral bonuses.
- Professional development.
- Employer-paid 403(b) retirement matching of up to 4% of annual compensation.
- A relocation allowance may be offered to defray moving costs, if applicable.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
