Repair & Maintenance | Administrative Coordinator | Full Time

Omni Hotels & Resorts • Tallahassee, FL

2d

About The Position

The Administrative Coordinator ensures that paperwork and projects are processed and completed promptly according to established priorities. The role supports office efficiency, recordkeeping, departmental administrative needs, visitors, expenditures, bookkeeping, customer issue resolution, office supplies, and vendor relationships. The position is based in an indoor Engineering office, with occasional outdoor tasks and travel around the property as needed.

Requirements

• Prior experience as an office coordinator or in a similar role.
• Knowledge of basic bookkeeping principles and office management systems and procedures.
• Outstanding knowledge of Microsoft Office and/or other office software.
• Working knowledge of office equipment.
• Excellent communication and interpersonal skills.
• Ability to stay organized, prioritize, and multitask.
• Reliability, patience, and professionalism.
• Ability to move, bend, lift, carry, push, pull, and place objects of moderate to heavy weight without assistance.
• Ability to stand or walk for an extended period or an entire work shift.
• Ability to respond quickly to sounds, move safely over uneven terrain, identify and respond to dangerous situations, and safely climb ladders while carrying moderate to heavy weight.
• Ability to wear personal protective equipment when required.

Nice To Haves

• Experience in customer service.

Responsibilities

• Follow office workflow procedures to ensure maximum efficiency.
• Maintain files and records using effective filing systems.
• Support other departments with administrative tasks, including redirecting calls, disseminating correspondence, and scheduling meetings.
• Greet and assist visitors arriving at the office.
• Monitor office expenditures and handle office contracts, such as service contracts.
• Perform basic bookkeeping activities and update the accounting system.
• Assist in settling customer complaints or issues.
• Monitor office supplies and inventory, and place orders.
• Assist in vendor relationship management.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed