Administrative Coordinator (Architecture, Engineering, Construction)

OnTarget Communications • Dallas, TX

7d • Onsite

About The Position

We are seeking a Coordinator to be the vital link between design, documentation, and project delivery. This is a fantastic opportunity for a proactive professional who enjoys collaboration, problem-solving, and ensuring every detail is in place for project success. Join a supportive team where your organizational skills and architectural knowledge will truly shine. The ideal candidate will have a strong understanding of architectural processes, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will play a key role in maintaining project standards, supporting design teams, and helping deliver high-quality outcomes across a diverse portfolio of projects. This is an exciting opportunity for a detail-oriented professional who thrives in a team environment and is passionate about contributing to the successful delivery of outstanding architecture.

Requirements

• Architecture, Engineering, or Construction related Bachelors degree - Strong Advantage
• 3+ years of administrative support experience in the Architecture, Engineering, or Construction industries
• Microsoft Office Proficiency

Responsibilities

• Support the specifications team to prepare, coordinate, and maintain project specifications in alignment with design, engineering, and regulatory requirements
• Set up and attending project kick-off meetings
• Collaborate with engineers, architects, project managers, and consultants to ensure specifications are accurate, complete, and up to date
• Manage specification revisions, version control, and document distribution throughout the project lifecycle
• Ensure compliance with applicable standards, codes, and industry regulations
• Support and manage QA reports
• Maintain specification templates, libraries, data sheets, and best practices
• Assist in resolving technical queries related to specifications during design and execution phases

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level