Administrative Assistant: IV (209) Architecture and Construction

ESRhealthcare and EXEC STAFF RECRUITERS•Carlsbad, CA

11d•Onsite

About The Position

Nexiya is seeking a contract customer service-oriented Administrative Assistant IV with a background in construction or utilities industries to perform administrative/clerical functions. The ideal candidate is a detail-oriented team player, eager to learn and grow within the utility industry, able to thrive in a fast-paced environment, and has a great personality! This onsite position will support a major utility client in their Carlsbad office. Nexiya is an award-winning Women’s Business Enterprise (WBE) that embraces diversity and inclusion in all aspects of business along with the core values of honesty, integrity, loyalty and commitment. Join Nexiya today to become part of an elite team of experts in the utility industry.

Requirements

High School diploma required
Minimum 5 years of experience in a projects-related and/or administrative support role, preferably with construction, utility, or similar background
Dispatching experience
Ability to quickly learn and develop strong working knowledge of various software applications
Must be a highly organized individual with strong attention to detail
Strong customer service skills and proactive follow-up (internal and external)
Strong communication and writing skills
Strong computer skills with intermediate expertise in Microsoft office (Excel, Word, Outlook) and SAP

Nice To Haves

Bachelor's degree preferred
Experience working with Union Reps preferred

Responsibilities

Provide daily administrative support to staff
Answer Customer Calls/Provide Back Up to client as needed
Gathers project information such as schedules, assignments, tasks, and project meeting calendars
Manage, update, validate database entries and tracking documents to comply with the needs of specific utility programs; including data entry of service orders into SAP
Review documentation and ensure all client information and encounters are tracked and entered in a complete, accurate, and timely manner
Attend staff meetings and record all action items for staff
Other duties as assigned