Temporary Administrative Coordinator, Engineering

University of California, Irvine•Irvine, CA

6d•Onsite

About The Position

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. The role involves overseeing daily business operations, equipment, office supply ordering, facilities maintenance, cubicle assignments, and key issuance/refunds. It also includes coordinating department room reservations, managing event logistics (catering, parking, travel), managing executive calendars, and recording/synthesizing biweekly faculty meeting minutes. The position requires submitting department purchasing and reimbursement requests in accordance with university policies, and drafting/sending department-wide correspondence. In collaboration with EECS staff, the role will direct and monitor student employee work assignments.

Requirements

Exceptional written and verbal communication skills with a proven customer-service orientation across diverse campus populations.
Demonstrated ability to work independently or collaboratively, applying sound judgment and discretion with confidential information.
Strong organizational and time-management skills to multitask, prioritize, and execute duties with high attention to detail.
Ability to read, write, and follow written and oral instructions in English.
Must be able to provide proof of work authorization.

Nice To Haves

Proficiency with Microsoft Office, Zoom, DocuSign, SharePoint, and Google Workspace applications.
Familiarity with UCI policy and training frameworks related to Travel, Entertainment, Purchasing, Cash Handling, and GECs.
Previous experience supporting faculty leadership or working within higher education administration.

Responsibilities

Oversee daily business operations, equipment, office supply ordering, facilities maintenance, cubicle assignments, and key issuance/refunds.
Coordinate department room reservations, manage event logistics (catering, parking, travel), manage executive calendars, and record/synthesize biweekly faculty meeting minutes.
Submit department purchasing and reimbursement requests in accordance with university policies.
Draft and send department-wide correspondence and, in collaboration with EECS staff, direct and monitor student employee work assignments.