ADMINISTRATIVE COORDINATOR

State of Arkansas•Conway, AR

4d•$43,088 - $63,770•Onsite

About The Position

The Administrative Coordinator serves as an essential part of the administrative team within a department, providing higher-level coordination and management of office functions, supporting leadership, and ensuring efficient day-to-day operations. The role requires a proactive approach to problem-solving, project management, and team collaboration. It supports policy implementation, manages workflows, coordinates cross-departmental activities, and enhances communication and operational efficiency. The position is located at Conway Human Development Center in Conway, Arkansas. A high school diploma or equivalent and one year of experience in administrative roles are required. Other job-related education or experience may be substituted for some or all basic requirements upon approval by the Qualifications Review Committee, except for certification or licensure requirements.

Requirements

High school diploma or equivalent.
One year of experience in administrative roles.
Ability to manage multiple priorities, tasks, and deadlines simultaneously.
High attention to detail and accuracy in administrative tasks, including document management, budget tracking, and scheduling.
Strong verbal and written communication skills and ability to interact effectively with internal and external stakeholders.
Ability to prepare clear, concise reports and correspondence for various audiences.
Strong problem-solving skills to address administrative issues, resolve conflicts, and improve workflows.
Strong skills in Microsoft Word, Excel, PowerPoint, and Outlook.
Familiarity with project management software or database systems.

Responsibilities

Oversee daily office operations and efficiently manage office systems, procedures, and resources.
Monitor office supply levels, place orders, and manage inventory.
Ensure office equipment functions properly and arrange repairs or maintenance as needed.
Coordinate complex scheduling for senior staff, including meetings, conferences, and travel plans.
Prioritize appointments and ensure participants are informed and prepared for meetings or events.
Maintain accurate, up-to-date physical and digital records in accordance with relevant policies.
Organize and manage filing systems for confidential and non-confidential information, adhering to state laws and regulations.
Evaluate administrative processes and recommend improvements to streamline operations and increase efficiency.
Collaborate with team members and leadership to design and implement changes that enhance organizational performance.
Manage internal communications and distribute memos, notices, and announcements efficiently and accurately.