Administrative Coordinator

Sexual Trauma Awareness and Response•Baton Rouge, LA

61d•Onsite

About The Position

The Administrative Coordinator plays an essential role in supporting STAR's daily operations, executive leadership, and Board of Directors. This position is ideal for someone who enjoys creating structure, managing competing priorities, coordinating projects, and ensuring that important details do not fall through the cracks. The successful candidate will be an excellent communicator, a resourceful problem-solver, and a dependable team member who exercises sound judgment and maintains confidentiality.

Requirements

Previous experience in an administrative or office setting.
Excellent organizational, time-management, and prioritization skills.
Strong written communication, proofreading, and document-formatting abilities.
Experience coordinating schedules, meetings, projects, and administrative processes.
Ability to handle confidential and sensitive information with professionalism and discretion.
Proficiency with common office software, cloud-based documents, calendars, videoconferencing, and other administrative technology.
Ability to work independently, take initiative, adapt to changing priorities, and consistently follow through on assignments.
Valid driver's license and access to a working, insured vehicle.
Must complete STAR's required sexual violence training and ongoing professional development requirements.
Employees must consent to and successfully complete a full background investigation, which includes a criminal history check and fingerprinting.

Nice To Haves

Associate's or bachelor's degree in business administration, communications, nonprofit management, or a related field.
Administrative experience in a nonprofit, human services, legal, healthcare, government, or Board-governed organization.
Experience supporting executive leadership, coordinating Board meetings, or maintaining financial, personnel, grant, or governance records.

Responsibilities

Manage calendars, schedules, appointments, and meeting logistics for executive leadership.
Coordinate Board and committee meetings, including agendas, materials, minutes, and follow-up communications.
Prepare, proofread, and organize correspondence, reports, presentations, and other professional documents.
Maintain accurate and confidential executive and governance records.
Track organizational projects, deadlines, deliverables, and action items.
Coordinate meetings, trainings, events, and special projects.
Maintain organized electronic records, shared files, and administrative systems.
Identify opportunities to improve administrative workflows and organizational efficiency.
Process invoices, coordinate accounts payable, and prepare routine bank deposits.
Manage purchasing, office supplies, and vendor communications.
Coordinate routine office maintenance and facility needs across STAR locations.
Maintain accurate financial and administrative records in collaboration with the Finance Director.
Organize documentation for grants, contracts, audits, and reporting requirements.
Track administrative deadlines and assist with timely submission of required materials.
Support organizational recordkeeping and compliance processes.