Administrative Coordinator

Triplenet Technologies•Seattle, WA

115d•Onsite

About The Position

This role provides administrative support to the Human Resources department, focusing on greeting visitors, managing communications, coordinating employee programs, and supporting various HR functions including talent acquisition, finance, and records management. The position requires excellent organizational and communication skills, attention to detail, and the ability to handle confidential information. The role involves working with various HR systems and performing general office duties.

Requirements

At least three years of general office experience OR any equivalent combination of experience and education.
Excellent customer service skills, both in person and via telephone.
Ability to work in a team environment and independently.
Excellent verbal and writing communications skills.
Experience and comfort with the use of Microsoft Word and Excel.
Excellent organizational skills.
Knowledge of accounting procedures and mathematics.
High level of attention to detail and in handling confidential data.

Nice To Haves

Experience with Visio
Experience with Oracle EBS and PeopleSoft HCM

Responsibilities

Greet and direct visitors, answer phone calls, and respond to email and voice mail messages sent to Human Resources.
Act as the back-up receptionist.
Coordinate the Employee Service Awards program, including communicating with department liaisons, ordering and distributing certificates, scheduling presentations, and maintaining records.
Compose, draft, proofread, and edit documents, reports, and correspondence.
Support the Talent Acquisition team with New Employee Orientation packet assembly and employee application administration.
Support the Talent Acquisition team with civil service and other recruitments, including greeting applicants, directing them to appropriate rooms, and serving as an exam proctor.
Serve as back up to the HR Finance Team during absences or work load peaks, including making health benefits payments, entering purchase requisitions, receiving invoices in Oracle EBS, and processing payroll.
Create HR employee travel and training request documents for departmental approval and ensure compliance with county travel requirements.
Reconcile purchasing and travel card purchases in Oracle EBI.
Maintain accurate electronic and paper records according to state records retention schedules.
Enter travel, mileage, and miscellaneous employee reimbursement requests in Oracle EBIS iExpense on behalf of HR employees.
Assist the HR Director's Office and administrative team in managing paper and electronic records based on the HR records file plan.
Send and receive inactive records for storage.
Assist the HR Public Records Officer with records searches and responses to Public Records Act requests.
Provide general office administrative support, including formatting documents, preparing files for presentation, assisting with mailings, and distributing mail.
Maintain the HR online employee directory.
Assist with meeting scheduling and logistics.
Lift up to 25 lbs. to move boxes or replenish office supplies.