Administrative Coordinator

TOPPAN Packaging • Elk Grove, IL

18d

About The Position

The Administrative Coordinator maintains administrative tasks associated with GPS, Safety, supervision, and other production-related initiatives, and actively supports GPS and plant Safety initiatives to help achieve stated goals. The position has a working knowledge of plant manufacturing processes and equipment and can access information on Corporate and Divisional SharePoint websites. It is expected to develop into a backup for GPS and Safety during absences. Regular, consistent attendance and punctuality are required.

Requirements

• Read, speak, and write English.
• Advanced computer skills, including Microsoft Office (Excel, Word, and PowerPoint).
• Interpersonal skills and excellent verbal and written communication skills.
• Detail-oriented.
• Organizational skills.
• Working knowledge of plant manufacturing processes and equipment.
• Ability to access information within Corporate and Divisional SharePoint websites.

Nice To Haves

• Knowledge of manufacturing safety issues.

Responsibilities

• Audit and review the Radius program.
• Assist the Planning Department.
• Coordinate and maintain updates on GPS and Safety Activity Boards.
• Maintain plant SharePoint sites.
• Schedule and maintain GPS, Safety, and plant meetings and room schedules.
• Schedule and coordinate GPS, Safety, and plant activities.
• Develop automation to improve administrative efficiencies.
• Assist with calculation and loss worksheet updates.
• Assist with updating production spreadsheets.
• Maintain and distribute GPS, Safety, and plant updates.
• Develop into a backup for GPS and Safety during absences.
• Participate in failure analysis related to administrative errors.
• Review Pillar Teams’ progress to ensure they are on target.
• Participate in GPS and Safety projects as assigned.
• Assist with analyzing information and preparing reports, graphs, and charts.
• Attend scheduled Pillar and Sub-Pillar Team meetings.
• Provide 5-Star recordkeeping support, including entering Near Miss data into Intelex, checking submissions for completeness, and tracking and filing forms.
• Coordinate the quarterly 5-Star award ceremony with the Team Champion.
• Provide training recordkeeping using Grainger Training Manager as needed.
• Attend the weekly Safety meeting with the Plant Manager and EHS Manager to provide updates on Safety Pillar Team activities.
• Provide basic new-hire Safety training and quarterly safety training.
• Perform other administrative tasks and duties as assigned.
• Maintain regular, consistent attendance and punctuality.

Benefits

• Medical, dental, and vision coverage for employees and dependents, including FSA and HSA options.
• 401(k) retirement plan with company match.
• Well-being tools and resources, including an Employee Assistance Program.
• Paid time off and holidays.
• Company-paid and voluntary employee-paid insurance plans, including life, personal accident, and disability insurance.
• Tuition reimbursement.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed