Administrative Coordinator

Green Thumb•West Haven, CT

14d•$22 - $26

About The Position

The Administrative Coordinator prioritizes and completes a wide variety of short- and long-term tasks and provides direct support to market management and operational leadership, as well as broad support to the team. The role calls for someone friendly, positive, organized, thorough, timely, consistent, and reliable who is comfortable working independently and as part of a team, follows directions accurately, and brings an energetic, get-it-done attitude. The coordinator supports the smooth day-to-day operation of the facility by assisting management with projects, handling communications and visitors, maintaining calendars, records, supplies, and common areas, and helping with expense reconciliation and administrative materials. Candidates must meet the role’s background, legal-compliance, driver’s-license, age, and Agent badge requirements. The pay range is $22–$26 USD, based on experience, qualifications, and/or role location. Positions may be eligible for a discretionary annual incentive program based on organizational and individual performance.

Requirements

At least 2 years of experience in an administrative role.
Excellent professional verbal and written communication skills.
Ability to multitask and remain organized in a fast-paced environment.
Demonstrated ability to work in a team environment and support colleagues.
Understands and complies with GTI rules, regulations, policies, and procedures.
Ability to self-motivate and innovate.
Ability to use initiative and independent judgment appropriately while respecting the chain of command.
Ability to establish and maintain effective working relationships with all employees.
Basic math and collaboration skills, problem-solving and analysis, decision-making, communication and teamwork proficiency, and discretion.
Organizational, presentation, and leadership skills.
Ability to understand and adhere to applicable state and industry regulations, safety regulations, local municipal codes, and organizational rules, regulations, directives, and standard operating procedures.
Ability to use standard office equipment, computer equipment and software, performance management, spreadsheet applications, and email.
Must pass all required background checks.
Must remain compliant with all legal or company regulations for working in the industry.
Must possess a valid driver’s license.
Must be at least 21 years of age.
Must be approved by the D.O.A. to receive an Agent badge.

Nice To Haves

Hospitality experience is a plus.
Prior cannabis experience is not required.

Responsibilities

Assist management with assigned ongoing projects while balancing short- and long-term deadlines.
Answer phone calls and take detailed messages.
Welcome guests, sign them in and out, and escort them to conference rooms.
Write and distribute emails, correspondence memos, letters, faxes, and forms.
Help ensure the efficient, smooth day-to-day operation of the facility.
Maintain logs and files, including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, and security equipment records.
Sign for, schedule, and accept deliveries, and verify order accuracy.
Create detailed, accurate calendar appointments for management and internal meetings on shared calendars.
Complete daily, weekly, and monthly security checklists.
Maintain supply inventory and regularly stock paper goods, printing areas, groceries, restrooms, and dry storage.
Keep common areas, including reception, meeting rooms, and the kitchen, clean and tidy.
Set up group lunches and perform light trash removal.
Perform light data entry and proofread and polish internal and external documents.
Create PowerPoint presentations and/or reports for distribution.
Provide general support to visitors and serve as a point of contact for internal and external clients.
Submit and reconcile expenses, including blue bird reports and petty cash.
Perform other tasks as assigned.